Objectives

The primary objective of this tender is to procure the supply and delivery of household items, ensuring that the municipality receives quality goods within specified timeframes. The process aims to establish a legally binding agreement through official orders or appointment letters, adhering to the municipality’s procurement policies and regulations.

Scope

The scope encompasses the supply and delivery of various household items as detailed in the specifications, including items such as trays, plates, utensils, kitchen appliances, and office accessories. The delivery must occur within 7 days after the official order, with the validity of quotations extending for 90 days. The procurement process involves submitting sealed quotations, complying with evaluation criteria, and adhering to contractual and technical requirements.

Technical Requirements

• Product Specifications:
  • Items must meet or be equivalent to specified standards (e.g., size, material, functionality).
  • Examples include plastic trays (29x21cm), side plates (19cm), cake forks, electric kettles (1.8L), vacuum flasks, tissue boxes, and stainless steel items.
• Pricing:
  • Prices must be inclusive of delivery charges.
  • Pricing should be per item or per bill of quantities, with corrections made for calculation errors based on unit rates or total amounts.
• Submission Requirements:
  • Quotations must be on the company's official letterhead and clearly marked with the RFQ number.
  • All relevant documents, including completed forms (e.g., declaration of interest, preference points claim), must be duly signed and submitted before the deadline.
• Evaluation Criteria:
  • Preference points will be awarded based on price (80%) and specific goals such as B-BBEE status and locality (20%).
  • Compliance with specifications, proper documentation, and proof of local and B-BBEE status are mandatory for evaluation.
• Legal and Contractual Conditions:
  • Only official orders or appointment letters constitute a legal contract.
  • Goods/services are only to be provided after official orders are issued.
  • Contractors must manage waste generated during delivery or installation, ensuring proper disposal at registered sites.
• Additional Technical Requirements:
  • Delivery must be timely, and quotations must remain valid for at least 90 days.
  • All documents and packaging must be clearly marked with the RFQ number.