Tender Summary: Supply and Delivery of Laptops

Objectives

The primary objective of this tender is to appoint a compliant service provider to procure, supply, and deliver five laptops along with essential accessories to the Sekhukhune District Municipality, ensuring timely fulfillment and adherence to municipal supply chain management policies.

Scope of Work

The procurement scope encompasses the supply and delivery of the following items:

• Five (05) convertible laptops meeting detailed hardware and software specifications.
• Five (05) wireless mice.
• Five (05) protective laptop bags.

Technical Requirements

Bidders must provide equipment that strictly conforms to the following specifications:

• Laptop Specifications: 5410 series model, Intel Core i7 11th Generation processor, 16GB RAM, 512GB SSD storage, 2-in-1 convertible architecture, pre-installed Windows 11 operating system, 14.0-inch Full HD touch display, active stylus pen included, Intel Iris Xe graphics, Wi-Fi 6 2x2 connectivity, and Bluetooth capability.
• Accessories: Five wireless mice and five durable laptop carrying bags designed to protect the specified devices during transport and daily use.

Skills Requirements

No specialized technical, engineering, or professional skills are explicitly required for this tender. The municipality seeks a vendor with proven commercial logistics capacity, reliable sourcing channels for standard IT hardware, and the ability to manage order fulfillment, delivery, and basic after-supply coordination. Bidders must demonstrate operational readiness to meet delivery deadlines and comply with municipal procurement documentation standards.

Key Compliance & Evaluation Notes

Explanation of Unusual or Complicated Terms:

• MBD Forms (MBD 4, 8, 9, 6.1): Mandatory South African municipal bidding templates used to declare financial standing, preferential procurement preferences, company ownership structure, and historical performance records.
• CSD Summary Report: An official verification document generated from the Central Supplier Database, confirming the bidder’s active registration status and eligibility to enter into contracts with public sector entities.
• Preferential Procurement Regulations (2022): A statutory scoring framework that allocates a portion of evaluation points toward socio-economic transformation goals, specifically rewarding ownership by Historically Disadvantaged Individuals (HDI), women, persons with disabilities, youth, and geographically targeted enterprises.

Evaluation Criteria: Submissions will be assessed using an 80/20 weighted system. Eighty points are allocated to price competitiveness, while twenty points are distributed across the preferential procurement targets outlined above. Strict adherence to all mandatory returnable documents is enforced; omission of any compulsory form, certificate, or certified ID will result in automatic disqualification. Late submissions and non-compliant formats (e.g., emailed or facsimiled bids) will not be considered.