Objectives

The primary objective of this tender is to procure and deliver one unit of industrial pumps (Grunfos brand or functionally equivalent) to the Ugu District Municipality. The municipality aims to secure a compliant supplier who can fulfill the order efficiently while adhering to national and municipal procurement legislation, including preferential transformation policies.

Scope

The scope covers the complete supply, delivery, and handover of the specified pump unit. Bidders must submit a formal quotation using the municipality’s prescribed bidding templates, accompanied by all mandatory compliance documentation, tax verification, preference point claims, and statutory declarations. The evaluation process integrates competitive pricing with socio-economic development targets as governed by the Preferential Procurement Policy Framework Act.

Technical Requirements

• Product Specification: One (1) unit of pumps, specifically Grunfos or an approved equivalent model.
• Delivery Terms: Delivery occurs after receipt of an official purchase order, with the exact timeframe to be confirmed upon award.
• Pricing & Validity: Quotations must exclude VAT initially, with 15% VAT added per standard billing practice. All submitted quotes must remain valid for thirty (30) days from the closing date.
• Documentation: Completion of official Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9), provision of a SARS Tax Compliance Status PIN or CSD number, sworn affidavits verifying ownership and preference eligibility, and supporting evidence for claimed specific goals.
• Regulatory Compliance: Strict adherence to the General Conditions of Contract (GCC), Municipal Supply Chain Management Regulations, and anti-collusion provisions.

Skills Requirements

No specialized engineering certifications or trade licenses are explicitly required. Bidders must demonstrate standard commercial and administrative competencies, including:

• Ability to source, supply, and deliver industrial-grade pumps meeting the stated specifications.
• Proficiency in completing official municipal bidding forms exactly as issued, without modification or re-typing.
• Understanding of South African public procurement procedures, tax compliance verification, and preferential scoring mechanisms.
• Capacity to prepare accurate financial submissions and manage post-award logistics and delivery coordination.

Unusual or Complicated Terms

• 80/20 Preferential Point System: Tender evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Points are awarded based on verified ownership structures (e.g., 100% black-owned, QSE/EME classification), local business promotion, and empowerment of youth, women, or persons with disabilities. Claiming these points requires sworn affidavits and documentary proof; failure to substantiate claims may result in point forfeiture.
• Mandatory Official Templates: All bids must utilize the municipality’s pre-formatted MBD documents exactly as printed. Re-typing, altering layouts, or submitting custom versions leads to automatic disqualification.
• Declaration of Interest & SCM Practices: Bidders must formally disclose any familial, directorial, or employment ties to state officials involved in the evaluation process. They must also certify no history of fraud, corruption, or contract defaults within the past five years, confirm absence from the Register for Tender Defaulters, and declare that the bid was prepared independently without collusion with competitors.