Objectives

The primary objective of this tender is to obtain competitive quotations for the supply and delivery of galvanized iron (GI) pipe fittings and associated plumbing components to the Ugu District Municipality. The municipality seeks to acquire these materials cost-effectively while complying with national procurement legislation and transformation targets.

Scope

The scope covers the supply and delivery of specific GI pipe fittings, including:

• 75 mm Weld-on Flanges (T16 GI)
• 25x20 mm and 75x50 mm GI Reducing Bushes
• 50 mm GI Plugs
• 100x75 mm and 50x25 mm Galvanized Reducing Sockets
• 20 mm and 25 mm GI Tees
• 20 mm, 40 mm, and 75 mm GI Barrel Nipples
• 75 mm GI Swage Nipples

Quantities range from 2 to 50 units per item. All goods must be delivered to the designated municipal storage facility at Park Rynie. Pricing must exclude VAT, with 15% VAT applied separately.

Technical Requirements

Bidders must adhere to the following technical and administrative stipulations:

• Official Documentation: All submissions must use unmodified municipal forms (MBD1, MBD4, MBD6.1, MBD8, MBD9). Retyped or altered forms will be rejected. Incomplete or uncertified supporting documents result in automatic disqualification.
• Tax Compliance: A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is mandatory to confirm SARS compliance.
• Preferential Scoring: Evaluation uses an 80/20 system. Eighty points are allocated to price competitiveness; twenty points are awarded for specific transformation goals. Claimants must provide sworn affidavits and proof for black ownership, QSE/EME status, rural/urban local business promotion, and youth/women/disabled representation.
• Declarations & Compliance: Bidders must submit a Declaration of Interest, Disclosure of Past Supply Chain Management Practices, and Certificate of Independent Bid Determination to verify transparency, absence of conflicts, and non-collusion.
• Eligibility Restrictions: Individuals or entities classified as being "in the service of the state" (including municipal employees, council members, directors of public entities, and their immediate families) are strictly prohibited from bidding.
• Submission Rules: Quotations must remain valid for 30 days post-closing. Only physical submissions placed in the official tender box before the deadline will be accepted. Fax, email, typed, or late entries are invalid.

Skills Requirements

No specialized engineering certifications are explicitly required. However, suppliers must demonstrate operational capacity to source, stock, and deliver industrial-grade GI fittings that meet municipal specifications. Bidders should possess reliable logistics for timely delivery to the designated store, financial stability to fulfill contract terms, and familiarity with South African municipal procurement compliance, documentation standards, and preferential procurement reporting procedures.

Explanation of Unusual or Complicated Terms

80/20 Preferential Point System: A statutory scoring model where 80 points reflect pure price competitiveness and 20 points reward socio-economic transformation goals (ownership demographics, enterprise size, local economic participation, and marginalized group representation). Points are only granted upon verified documentary evidence.

In the Service of the State: A legally expansive definition covering current and former public sector officials, elected representatives, board members of municipal entities, and their direct relatives. This restriction prevents conflicts of interest and ensures fair competition.

General Conditions of Contract (GCC): Standardized municipal contractual clauses that govern delivery timelines, payment terms, warranty obligations, performance security, and dispute resolution mechanisms. These terms become legally binding upon contract award.