Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision and delivery of essential painting and maintenance materials to Mosvold Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

The scope covers the supply and delivery of a predefined list of painting materials, totaling 88 units. The contract is once-off with an estimated value not exceeding R120,000 (inclusive of all applicable taxes and delivery costs). The successful bidder will be responsible for sourcing, packaging, transporting, and delivering all items directly to the hospital premises within the stipulated timeframe.

Technical Requirements

• Item Specifications: Bidders must quote for exact quantities and descriptions, including GP masking tape (36mm x 40m), Plascon paints (G3 cream eggshell enamel 5L, Sahara BBO 315 mictex 20L, SGE7 chocolate brown standard 20L), Coprox waterproofing dualcoat (25kg), thinners (5L), wall and ceiling white paint EpL30 (20L), clear glass panes (1200mm x 1800mm), glazing putty (5kg), and white undercoat paint (20L).
• Quality & Standards: All goods must be new, unused, and conform to relevant SANS/SABS specifications. Products must retain a minimum shelf life of six months upon delivery. Expired, damaged, or second-hand items are strictly prohibited.
• Packaging & Delivery: Goods must be securely packed to withstand transit and open storage. Delivery must be made to the hospital site, with all transportation, handling, and insurance costs included in the quoted price.
• Warranty: A twelve-month warranty applies from the date of delivery and acceptance, or eighteen months from shipment, whichever concludes first. Defective goods must be repaired or replaced at the supplier's cost.
• Documentation: Submissions must include the official quotation form, bidder disclosure declaration, general and special conditions of contract, and the preference points claim form.

Skills Requirements

No specialized trade certifications are mandated; however, bidders must demonstrate operational and administrative capacity to meet public sector procurement standards. Required capabilities include:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid SARS Tax Clearance PIN or compliant tax standing.
• Current CIPC company registration documents.
• B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs).
• Logistical competence to manage bulk material deliveries, coordinate site drop-offs, and maintain inventory traceability.

Notable Terms & Conditions

Full Delivery Payment Agreement: To mitigate historical risks of partial deliveries and premature payment requests, successful bidders must sign a binding commitment agreeing to deliver the complete order before any payment is processed. Partial payments are strictly prohibited.

Preferential Procurement (80/20 System): Evaluation utilizes an 80-point price and 20-point specific goals model. The full 20 points are allocated to enterprises at least 51% black-owned. Verification relies on submitted ID copies and CSD data cross-referencing.

Strict Compliance Stages: Quotations undergo three mandatory evaluation phases: administrative compliance, specification adherence, and price/preference scoring. Non-compliance at any stage results in immediate disqualification without further consideration.