Summary of Tender: Supply and Delivery of Pipes

1. Objectives

The primary objective of this tender is to procure a qualified supplier to provide and deliver pipes to Ugu District Municipality. The procurement process is designed to ensure transparency, fairness, and compliance with South Africa's Preferential Procurement Policy Framework Act (PPPFA) and the Preferential Procurement Regulations of 2022. The municipality aims to promote specific socio-economic goals through its procurement spend, including black ownership, local business development, and empowerment of designated groups.

2. Scope of Work

The scope covers the supply and delivery of pipes as specified in the quotation documentation. Key administrative details include:

• Reference Number: REQ26669
• Closing Date: 28 August 2026 at 12h00 (noon)
• Validity Period: Quotations must remain valid for 30 days from the closing date
• Delivery: To be completed within a specified number of days/weeks after receipt of order (to be completed by bidder)
• Submission: Sealed bids deposited in the official tender box; faxed, emailed, typed, or late quotations will not be accepted

3. Technical and Compliance Requirements

Bidders must submit the following with their bid:

• Completed official bid forms (MBD forms) - must not be re-typed
• Valid Tax Compliance Status (TCS) certificate or CSD number
• Declaration of Interest (MBD 4) - disclosing any relationship with persons in the service of the state
• Preference Points Claim Form (MBD 6.1)
• Declaration of Past Supply Chain Management Practices (MBD 8)
• Certificate of Independent Bid Determination (MBD 9)
• Company stamp, authorised person's details, and signature
• Proof of disability (if claiming disability points) - Department of Health letter or SASSA grant document
• Sworn affidavits confirming QSE/EME status and ownership categories
• Directors' ID documents

4. Evaluation Criteria and Preferential Procurement

The 80/20 preferential point system applies, with a maximum of 100 points allocated as follows:

Price: 80 points

Specific Goals: 20 points

5. Skills and Eligibility Requirements

Bidders must demonstrate the following:

• Legal Compliance: Must not be in the service of the state (per Municipal Supply Chain Management Regulation 44); must not be listed on the Register for Tender Defaulters; no convictions for fraud or corruption in the past five years
• Financial Standing: Must be tax-compliant with SARS; no outstanding municipal rates and taxes arrears exceeding three months
• Integrity: Must certify independent bid determination (no collusion or bid-rigging with competitors); must disclose any conflicts of interest
• Capacity: Ability to deliver within the specified timeframe after order placement
• Foreign Suppliers: Must complete the Pre-Award Questionnaire (Part B:3) and may be exempt from local tax compliance requirements if they have no South African presence

6. Important Conditions

• The municipality reserves the right not to accept the lowest bid or any bid, and may cancel the tender notice
• Late, incomplete, or non-compliant submissions will be disqualified
• The contract is subject to the General Conditions of Contract (GCC)
• Bidders must declare any relationship with persons in the service of the state who may be involved in evaluating or adjudicating the bid