Objectives

The primary objective of this tender is to procure a portable chlorimeter for water quality monitoring and testing purposes for the Ugu District Municipality. The municipality aims to secure a reliable, cost-effective supplier capable of delivering the specified equipment promptly while adhering to municipal supply chain management regulations and national preferential procurement policies.

Scope

The tender covers the supply and delivery of one (1) Hach or equivalent DR300 Portable Pocket Chlorimeter. The equipment must be delivered directly to Harding. The procurement follows a strict quotation process requiring sealed physical submissions by a fixed deadline, with all bids remaining valid for thirty days post-closing. Evaluation utilizes an 80/20 preferential point system, allocating 80 points to price competitiveness and 20 points to socio-economic transformation goals.

Technical Requirements

• Product Specification: Hach DR300 Portable Pocket Chlorimeter or a direct equivalent meeting identical performance, calibration, and durability standards.
• Delivery: Single unit delivered to Harding within the timeframe confirmed upon order placement.
• Documentation: Bidders must complete official municipal bidding forms (MBD series) exactly as provided; retyped or modified forms are invalid. Required attachments include a valid Tax Compliance Status PIN or CSD number, VAT registration certificate, sworn affidavits confirming ownership demographics and local business status (where applicable), and proof of disability if claiming related preferences.
• Compliance Declarations: Bidders must certify no convictions for fraud or corruption in the past five years, confirm non-listing on the Register for Tender Defaulters, and declare that no directors, trustees, or shareholders hold positions in national, provincial, or local government.
• Submission Protocol: Sealed envelopes endorsed with reference REQ:26994 must be physically deposited before the deadline. Faxed, emailed, typed, or late submissions are automatically disqualified.

Skills Requirements

No specialized technical or operational skills are mandated for this supply contract. Success depends on the bidder’s logistical capability to source the exact or equivalent instrument, manage delivery to the designated location, and strictly adhere to administrative, tax, and compliance documentation standards. Suppliers must demonstrate financial stability, familiarity with South African municipal procurement frameworks, and the ability to meet statutory declaration requirements.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Point System: A procurement evaluation model where 80% of scoring is based on price, and 20% is allocated to specific socio-economic goals such as black ownership, local business promotion, and empowerment of youth, women, or persons with disabilities.
• MBD Forms: Standardized Municipal Bidding Documents required by South African municipalities to ensure transparency, tax compliance, conflict-of-interest disclosure, preference claims, and anti-collusion certification.
• Register for Tender Defaulters: A national database maintained by the National Treasury that lists individuals and companies barred from public sector contracts due to proven misconduct, fraud, corruption, or repeated contract failures.
• Independent Bid Determination: A legal requirement under the Competition Act mandating that bidders certify their pricing and strategy were developed independently, without consultation or coordination with competitors, to prevent bid-rigging and restrictive market practices.