Tender Summary: Supply and Delivery of PVC Gloves

Objectives

The primary objective is to secure a reliable supplier capable of delivering essential protective inventory to support municipal operations. The award will be determined through a competitive pricing mechanism combined with a structured preferential procurement framework designed to advance designated socio-economic transformation goals.

Scope

The tender covers the supply and delivery of the following inventory items:

• 1,000 units of Red PVC Gloves (Long)
• 1,000 units of Red PVC Gloves (Short)

The successful bidder will be required to execute a formal written contract (MBD7) and guarantee adherence to stipulated delivery timelines. The municipality reserves the right to accept quotations wholly or partially and is not bound to accept the lowest bid.

Technical Requirements

• Product Specifications: Goods must conform to the stated description. Bidders must indicate brand, model, country of origin, and formally declare whether the offer complies with specifications.
• Pricing Format: All bids must be quoted in South African Rand, inclusive of Value Added Tax (VAT). Prices must remain valid for a minimum of 90 days from the closing date.
• Delivery Parameters: The quotation must explicitly state the delivery date and time. Failure to provide this information will result in automatic order cancellation without financial liability to the municipality.
• Compliance Documentation: Mandatory submission of original tax clearance certificates (or PIN), Central Supplier Database (CSD) reports, company registration documents, proof of municipal rates/tax clearance (not older than three months), and lease agreements for the company and its directors.

Skills Requirements

No specialized technical, engineering, or professional service skills are required for this procurement. Suppliers must demonstrate standard logistical capability for timely warehousing and delivery, alongside administrative competence to compile and submit the required statutory compliance certificates and bidding forms accurately.

Unusual or Complicated Terms

• 80/20 Preferential Scoring System: The evaluation uses a weighted split where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. Points are allocated for Youth Ownership (5), enterprises operating within the municipality's jurisdiction (5), and Black Ownership (10). Bidders must attach verified proof to claim these points; unverified claims are disregarded.
• Non-Firm Price Escalation Formula: For contracts allowing price adjustments, a standardized government formula applies. It divides the original bid price into two portions: 85% is broken down into indexed factors (e.g., labour, transport, materials) that adjust according to published inflation indices, while 15% remains fixed and immune to escalation.
• Tax Compliance Status (TCS) & CSD Integration: Bidders must provide a unique PIN issued by the South African Revenue Service (SARS) or a valid CSD number. This allows the municipality to instantly verify tax standing. Foreign suppliers must complete an additional pre-award questionnaire regarding their tax residency and establishment status in South Africa.
• Independent Bid Determination Certificate: Bidders must sign a statutory declaration confirming that the bid was prepared independently without consultation, price-fixing, or market allocation agreements with competitors, in compliance with competition legislation.