Tender Summary: Supply and Delivery of Tools

Objectives

The primary objective of this tender is to procure and deliver a specified quantity of standard maintenance and gardening tools to the Ugu District Municipality. The municipality aims to secure a reliable supplier who can fulfill the order efficiently, adhere to public procurement legislation, and support national transformation and economic inclusion targets through preferential procurement mechanisms.

Scope

The scope covers the supply and delivery of the following items to the designated municipal storage facility:

• Cane Knives: 20 units
• Hacksaw Frames: 10 units
• Grass Slashers: 10 units
• Spades: 10 units
• Steel Rakes: 15 units
• Wood Rasps: 5 units

All goods must be delivered to the Park Rynie Stores location. The successful bidder assumes responsibility for packaging, transportation, risk of loss until delivery, and submission of accurate invoices aligned with municipal payment procedures.

Technical Requirements

No highly specialized technical specifications are provided; the items are conventional hand tools used for municipal grounds maintenance and general repairs. Bidders must ensure all supplied tools meet standard industry quality, durability, and safety specifications. The tender mandates strict adherence to administrative protocols: quotations must be submitted on official, unaltered municipal forms, clearly detailing unit prices, quantities, subtotals, 15% VAT, and grand totals. Submissions must be sealed, correctly endorsed with the reference number, and physically deposited in the official tender box before the closing deadline. Late, faxed, emailed, digitally typed, or incomplete submissions will be automatically disqualified.

Skills Requirements

Bidders must demonstrate operational capacity to source, stock, and deliver the listed tools within the agreed timeframe. While no formal trade qualifications are mandated, suppliers should possess proven logistics and inventory management capabilities, reliable transport arrangements, and financial administration skills to handle municipal invoicing and payment cycles. Familiarity with South African municipal supply chain management regulations and the ability to accurately complete mandatory compliance documentation is essential for successful participation.

Key Evaluation Criteria & Preferential Procurement

Evaluation utilizes an 80/20 preferential point system, awarding 80 points for price competitiveness and 20 points for Specific Goals. These goals encompass ownership demographics, Broad-Based Black Economic Empowerment (B-BBEE) status, promotion of local rural and urban businesses, and support for youth, women, and persons with disabilities. Bidders must submit a completed Preference Points Claim Form alongside certified supporting documentation to qualify for these points.

Compliance & Mandatory Declarations

Bidders must satisfy several statutory and municipal requirements:

• Tax Compliance: A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is mandatory.
• Declaration of Interest: Bidders must disclose any familial, financial, or employment relationships with state employees or officials involved in the evaluation process.
• Past SCM Practices: Bidders must declare no history of fraud, corruption, contract breaches, or inclusion on the Register for Tender Defaulters within the past five years.
• Independent Bid Determination: A signed certificate confirming no collusive bidding or price-fixing agreements with competitors is required.

Explanation of Unusual or Complicated Terms

80/20 Preferential Point System: A standard South African public procurement framework where 80% of the evaluation score is based on the quoted price, and 20% is allocated to socio-economic goals (e.g., black ownership, B-BBEE level, local business promotion). It balances cost-effectiveness with legislative mandates for economic transformation.

TCS PIN / CSD Number: The Tax Compliance Status PIN is issued by the South African Revenue Service (SARS) to verify a taxpayer’s good standing. The Central Supplier Database (CSD) number serves as a unified identifier for all government suppliers, streamlining registration and compliance verification across municipalities.

Register for Tender Defaulters: A national database maintained by National Treasury listing entities restricted from contracting with the public sector due to prior misconduct, fraud, or failure to fulfill contracts. Automatic disqualification applies if listed.

Collusive Bidding (Bid Rigging): An illegal practice where competitors secretly coordinate to manipulate prices, reduce competition, or pre-determine winners. Strict penalties apply, including blacklisting, contract cancellation, and criminal prosecution.