Objectives

The primary objective is to procure and deliver a specified quantity of universal flanges, pipe fittings, and saddle clamps to support municipal water infrastructure maintenance and construction projects within the Ugu District Municipality jurisdiction.

Scope

The tender covers the supply and delivery of the following items to the designated municipal storage facility:

• 75 mm Universal Flange Adaptors (two size variants)
• Double flanged epoxy coated and standard 90-degree bends (various diameters)
• Flanged tapers
• Cast iron and compression saddle clamps (multiple specifications)
• Coupling saddle clamps
• Heavy-duty clamps

Delivery must occur within a timeframe confirmed upon order placement. All submitted quotations must remain valid for thirty days following the closing date.

Technical Requirements

Bidders must supply goods that conform to standard municipal engineering specifications for pressure-rated piping and flange components. Compliance requires strict adherence to official municipal bidding documentation, including:

• Valid Tax Compliance Status (TCS PIN or CSD number)
• Completed mandatory declaration forms covering conflicts of interest, past supply chain management practices, and independent bid determination
• Physical submission of sealed, correctly endorsed quotations in the designated municipal tender box before the stipulated deadline
• Electronic, faxed, typed, or late submissions will be automatically rejected

Skills Requirements

No specialized technical certifications are explicitly mandated; however, bidders must demonstrate operational capacity to source, handle, and transport industrial plumbing and flange components efficiently. Suppliers must possess functional administrative capabilities to compile fully compliant bid documentation, maintain active tax compliance registrations, and execute delivery logistics within agreed timeframes. Familiarity with public procurement regulations and municipal supply chain processes is strongly recommended.

Key Terms & Conditions

80/20 Preference Point System: Bid evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals, including black ownership, Reconstruction and Development Programme participation, local municipality business promotion, and youth/women/disabled empowerment.

General Conditions of Contract (GCC): Standard public sector contractual terms governing delivery schedules, payment terms, warranties, liability, and dispute resolution mechanisms.

Declaration of Interest & Past SCM Practices: Mandatory disclosures ensuring bidders have no history of fraud, corruption, contract breaches, or inclusion on the National Treasury’s Register for Tender Defaulters.

Independent Bid Determination: Legal certification that the bid was prepared independently without collusion, price-fixing, or anti-competitive agreements with other suppliers.

State Employee Restriction: Individuals currently employed by national, provincial, or local government entities, or holding executive roles in municipal entities, are legally prohibited from participating in this procurement process.