Objectives

The primary objective is to procure and deliver high-quality UPVC pipes to support infrastructure development and maintenance projects managed by the Ugu District Municipality. The tender aims to secure competitive pricing while adhering to national preferential procurement policies that promote socio-economic transformation and local economic participation.

Scope

The scope covers the supply and delivery of five specific types of UPVC pipes, all classified as CL16 with a standard length of six metres. Required quantities are:

• Thirty (30) units of 160 mm pipe
• Fifteen (15) units of 200 mm pipe
• Eight (8) units of 315 mm pipe
• Twenty (20) units of 75 mm pipe
• Twenty (20) units of 90 mm pipe

All items must be delivered to Park Rynie Stores (PRN No 2 Lind Preston, Park Rynie) following formal order placement.

Technical Requirements

• Product Specifications: Pipes must strictly conform to the specified diameters, pressure class (CL16), and six-metre length.
• Quotation Validity: Submitted prices must remain valid for a minimum of thirty days from the closing date.
• Mandatory Documentation: Bids must utilise official, non-re-typed municipal bidding forms. Submission requires a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number, along with sworn affidavits or certificates verifying ownership structure and preference goal eligibility.
• Compliance Declarations: Bidders must submit declarations confirming no history of supply chain abuse, fraud, corruption, or default on public contracts within the past five years, alongside a certificate of independent bid determination to rule out collusive practices.

Skills Requirements

No specialised engineering or technical skills are mandated. However, bidders must demonstrate:

• Logistical Capability: Ability to source, transport, and deliver the specified materials to the designated storage facility within agreed timeframes.
• Administrative Competence: Proficiency in accurately completing mandatory compliance documentation, including tax verification, ownership classification affidavits, and preference point claim forms.
• Regulatory Familiarity: Understanding of South African municipal supply chain management regulations and preferential procurement frameworks to ensure valid submission and evaluation readiness.

Key Terms & Conditions

• 80/20 Preferential Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic specific goals. This system prioritises both cost-effectiveness and transformation targets.
• Specific Goals: Points are awarded based on verified ownership demographics (e.g., 100% black-owned, 60–100% black-owned), Broad-Based Black Economic Empowerment status, promotion of local rural or urban businesses, and empowerment of youth, women, or persons with disabilities. Supporting proof must accompany bids.
• Mandatory MBD Documentation: The tender requires strict adherence to prescribed Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9). These forms govern bid submission, conflict-of-interest declarations, preference claims, past conduct disclosures, and anti-collusion certifications. Altering or re-typing these forms results in automatic disqualification.
• Tax & Default Checks: Bidders must maintain active tax compliance via the South African Revenue Service and will be screened against the National Treasury’s Register for Tender Defaulters. Listing on this register or failure to provide tax verification invalidates the bid.