Objectives

The primary objective is to procure and install essential security, hygiene, and privacy equipment at Catherine Booth Hospital and affiliated clinics. The tender aims to ensure secure firearm storage, maintain clinical hygiene standards through automated dispensers, and provide durable window coverings that support patient privacy and infection control, all while adhering to South African public procurement regulations and transformation goals.

Scope of Work

• Items to Supply & Install: Universal lockable gun safes, Roll & Grip mop/broom holders, wall-mounted elbow-operated hand sanitizer dispensers, sliding panel glide blinds, and vertical blinds.
• Quantities: 7 gun safes, 25 Roll & Grip holders, 50 sanitizer dispensers, and 2 sets of blinds.
• Distribution: Items will be delivered to Catherine Booth Hospital, Ensingweni Clinic, and Gingindlovu Clinic.
• Contract Duration: Once-off delivery and installation.
• Validity Period: Quotations must remain firm for 90 days.

Technical Requirements

• Gun Safes: Internal dimensions of 300mm (W) x 200mm (H) to accommodate one pistol, black powder-coated finish, 3mm mild steel body and door, key locks with two keys included, and pre-drilled holes for secure wall mounting. Must be SABS approved.
• Roll & Grip Holders: Constructed from SUS 304 stainless steel, waterproof and rustproof, with dimensions of 39.5cm (D) x 10cm (W) x 4.8cm (H). Must be SABS approved.
• Sanitizer Dispensers: Wall-mounted with pre-drilled fixing holes, featuring a top-mounted elbow push lever for hands-free operation. Includes an adjustable Velcro retention strap compatible with 500ml–1000ml bottles. Made from heavy-duty power-coated mild steel with anti-corrosion finish, offering impact and chemical resistance.
• Sliding Panel Glide Blinds: Grey colour, measuring 1450mm (W) x 1190mm (H). Features a multi-track head rail with overlapping fabric panels, made from antibacterial and UV-resistant premium polyester suitable for medical environments. Manual cord-operated with integrated bottom ballast weights and closed hems for alignment.
• Vertical Blinds: Standard window fittings, fabric vertical design, available in sizes approximately 1.7m x 1.6m or 1.7m x 1.4m. Must be brand new.
• General Standards: All goods must be brand new, unused, and valid for a minimum of six months upon delivery. Prices must be all-inclusive (delivery, installation, VAT if applicable), firm, and backed by a 12-month warranty from acceptance.

Skills & Compliance Requirements

• Registration & Tax Compliance: Bidders must be registered on the Central Suppliers Database (CSD), hold a valid tax clearance PIN, and provide updated CIPC registration documents.
• Transformation Documentation: Submission of a B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) is mandatory.
• Product Certification: Proof of SABS or SANS approval for all supplied items must be provided.
• Delivery Capacity: Bidders must demonstrate proven capacity to deliver without prior defaults. Late submissions will be rejected.
• Documentation: Complete submission of all standard bid forms (SBD 4 for disclosure, SBD 6.1 for preference points, Official Price Page, GCC, and SCC) is compulsory. Failure to comply results in disqualification.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation. Full points are granted to enterprises at least 51% owned by Black South Africans.
• SBD (Standard Bid Document) Forms: Mandatory government templates used to verify bidder eligibility, declare conflicts of interest, claim preference points, and confirm compliance with procurement legislation.
• Prime Interest Rate Penalty Clause: Delays in delivery incur daily financial penalties calculated using the prevailing prime interest rate until actual performance is completed.
• CSD Verification: The Central Suppliers Database serves as the national repository for supplier information. Government departments automatically verify tax compliance and registration status through this system before awarding contracts.