Tender Summary: Supply & Install Microscope for PE Cytology Laboratory

Objectives

The primary objective is to procure and commission one high-precision manual upright light microscope for the Port Elizabeth Cytology Laboratory under the National Health Laboratory Service (NHLS). The goal is to support accurate diagnostic pathology workflows through reliable, standardized optical equipment that meets established clinical imaging standards.

Scope of Work

The successful bidder must supply, deliver, install, and demonstrate a single microscope unit within six weeks of contract award. The scope encompasses end-to-end project execution, including logistics, on-site setup, operational demonstration for laboratory personnel, and provision of all specified accessories. The equipment must be verified as currently operational within existing NHLS facilities.

Technical Requirements

Bidders must provide manufacturer brochures confirming full compliance with the following specifications:

• Configuration: Manual upright light microscope with a quintuple revolving nosepiece (holds five objective lenses for rapid magnification switching without slide displacement).
• Illumination: Built-in Köhler illumination system paired with a 30W halogen or LED true-colour light source. Köhler illumination is a standard microscopy technique that provides even, glare-free sample lighting critical for cytological analysis.
• Optics: Widefield 10x eyepieces; Plan Achromat objectives (4x, 10x, 40x). Plan Achromat lenses are optically corrected for chromatic and spherical aberration across a flat field, essential for precise cell morphology assessment.
• Stage & Mechanics: Ceramic mechanical stage with dual specimen holders and a 76×52 mm travel range; right-positioned low stage control and focusing knobs.
• Ergonomics & Viewing: Binocular tube with a tilting head (5–35° inclination); ergonomic grips for stage manipulation; built-in power supply.
• Accessories: Blue daylight filter, swing-out top lens condenser, polarising set, and protective carrier case.

Skills & Capability Requirements

No formal academic certifications are mandated, but bidders must demonstrate proven commercial and technical competence in medical equipment supply. Required capabilities include:

• Proven experience in sourcing, transporting, and installing precision laboratory optics.
• Ability to manage strict six-week delivery timelines and coordinate on-site installation.
• Capacity to conduct hands-on demonstrations and basic operational training for clinical staff.
• Proficiency in South African public procurement compliance, including SARS tax clearance verification, Central Supplier Database (CSD) registration, and B-BBEE documentation.
• Submission of verifiable reference certificates detailing similar past contracts, including project values, durations, and client contacts.

Key Evaluation & Contractual Terms

The tender employs South Africa’s PPPFA 80/20 preference scoring system, allocating 80% of evaluation points to competitive pricing and 20% to Broad-Based Black Economic Empowerment (B-BBEE) demographic and enterprise-size goals. Bidders must achieve a minimum 80% functionality score during technical evaluation to qualify for price consideration. All quotations must exclude VAT, remain valid for 90 days, and comply with the National Treasury General Conditions of Contract. Non-compliant, late, or incomplete submissions will be automatically disqualified.