Tender Summary: Supply and Install Plastic Chairs and Tables

Objectives

The primary objective is to procure, deliver, and install durable, compliant plastic seating and table solutions tailored for clinical, paediatric, administrative, and community outreach environments at Catherine Booth Hospital. The procurement aims to enhance patient comfort, support healthcare staff operations, facilitate community health initiatives, and maintain strict adherence to South African public sector supply chain management regulations.

Scope of Work

The scope covers a once-off supply, delivery, and installation of various plastic furniture items across designated hospital zones:

• Paediatric Chairs: Yellow hard-plastic chairs for infant feeding and play areas.
• Adult Chairs: Heavy-duty, stackable plastic chairs in black (12 units), yellow (10 units), and maroon (60 units) for waiting rooms and clinics.
• Foldable Chairs: Maroon foldable chairs for outreach teams conducting community services.
• Children's Play Set: One complete jolly table set with four matching chairs for paediatric recreation.
• Portable Folding Tables: Durable folding tables for mobile consultation points and outreach activities.

All items must be delivered to the hospital premises, properly installed, and handed over according to a mutually agreed delivery schedule.

Technical Requirements

• All goods must be brand new, unused, and free from defects in design, material, or workmanship.
• Paediatric chairs must be constructed from strong, hard plastic ensuring child safety.
• Adult chairs must be heavy-duty, stackable, and approximate dimensions of 490 x 460 x 805 mm.
• Foldable chairs and tables must feature high-density polyethylene (HDPE) tops, powder-coated steel frames, waterproof/stain-resistant surfaces, rubber floor caps, and reinforced stability rails.
• Jolly tables must be made of durable polypropylene/heavy-duty plastic, sized to accommodate four children aged 4–10 years.
• Products must have a minimum remaining shelf-life of six months upon delivery; second-hand, refurbished, or expired stock is strictly prohibited.
• Quotations must remain valid for 90 days, with firm, all-inclusive pricing covering delivery, installation, and applicable taxes.

Skills and Qualification Requirements

While no specialized trade certifications are mandated, bidders must demonstrate institutional capacity and regulatory compliance:

• Proven ability to source, transport, and install institutional-grade furniture within stipulated timeframes.
• Mandatory submission of updated CIPC registration documents, Central Suppliers Database (CSD) compliance report, and SARS tax clearance verification.
• BBBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Compulsory proof that all supplied items hold SABS/SANS approval.
• Clean record with no prior performance defaults, exclusion from the Register for Tender Defaulters, or restriction from doing business with the public sector.

Key Procurement Terms & Conditions

80/20 Preference Point System: A standard South African government procurement scoring model where 80 points are allocated to price competitiveness and 20 points to socio-economic transformation goals. In this tender, full preference points (20) are exclusively awarded to enterprises at least 51% owned by Black women. Claiming these points requires documentary proof such as a CIPC ownership certificate, BBBEE certificate, or sworn affidavit alongside certified director IDs.

SBD Compliance Forms: Bidders must complete standard bidding declarations, including SBD 4 (Disclosure of Interest) to prevent conflicts with Department of Health officials, and SBD 6.1 (Preference Points Claim Form) to substantiate socio-economic claims.

Anti-Collusion Measures: Strict prohibition against cover-quoting. Related entities submitting multiple bids for the same item will face immediate disqualification and potential restriction from public sector contracts.

Contractual Safeguards: General and Special Conditions of Contract apply, including a standard 12-month warranty, performance security requirements post-award, penalties calculated at prime interest rate for delayed deliveries, and termination rights for default, insolvency, or fraudulent practices.