Objectives

The primary objective is to appoint a qualified service provider to supply and install water meters for Small, Medium and Micro Enterprise (SMME) stalls located at Nelson Street. The project aims to establish accurate water consumption monitoring, improve utility infrastructure management, and support local business operations through reliable metering solutions.

Scope

The scope covers the complete supply, delivery, and installation of ten (10) Hibred Volumetric Rotary Piston Meters (20mm) and ten (10) plastic water meter tail pieces (20mm). All units must be properly connected to the existing main water meter supplied by the Umngungundvu District Municipality. The contractor is responsible for full implementation according to municipal specifications, site preparation, installation, testing, and submission of a formal Certificate of Completion upon project conclusion.

Technical Requirements

• Bids must strictly adhere to the attached detailed specifications and utilise official municipal bidding documentation.
• All quoted prices must be firm, VAT-inclusive, and valid for a minimum of thirty days from submission.
• Submissions must be physically hand-delivered to the designated municipal tender box by the closing date and time; electronic, faxed, or emailed bids will be automatically rejected.
• A compulsory briefing and site inspection session is mandatory for all prospective bidders.
• The contractor must provide a clear delivery and installation timeline and comply with all municipal supply chain management protocols.
• Final acceptance is contingent upon the submission of a Certificate of Completion verifying correct installation, functionality, and compliance with technical standards.

Skills and Qualification Requirements

• Valid Construction Industry Development Board (CIDB) registration with a minimum grading of 1GB.
• Submission of a lead plumber’s curriculum vitae alongside verified plumbing qualifications or a recognised Plumbing Trade Test Certificate.
• Active registration on the Central Supplier Database (CSD) with a current report attached.
• Proof of company registration with the Companies and Intellectual Property Commission (CIPC).
• Valid Tax Compliance Status (TCS) pin or certificate.
• At least one reference letter accompanied by a corresponding purchase order or appointment letter demonstrating prior experience in similar government-sector projects.
• Current statement of account confirming no municipal service arrears exceeding ninety days, or a valid lease agreement/sworn affidavit where rates do not apply.
• Bidders must formally declare that they are not currently in the service of the state.

Explanation of Unusual or Specialised Terms

Hibred Volumetric Rotary Piston Meter: A precision water meter that uses rotating pistons to measure exact water volume consumed. It offers high accuracy and is commonly deployed in commercial or SMME environments where precise billing, demand monitoring, and early leak detection are essential.

CIDB 1GB Grading: A South African construction industry classification indicating eligibility for small-scale building and plumbing projects valued up to R1 million. This grading verifies that the contractor has sufficient financial turnover, technical capacity, and project management capability to execute municipal infrastructure works safely and efficiently.

80/20 Preference Point System: A standard public procurement evaluation framework where eighty percent of the total score is allocated to price competitiveness and twenty percent is reserved for socio-economic transformation goals. Points are awarded for factors such as ownership by black youth, women, or residents within the municipality’s jurisdiction, subject to documentary proof.

Certificate of Completion: A formal contractual document issued by the contractor confirming that all installed equipment meets technical specifications, functions correctly, passes municipal inspection, and satisfies all performance criteria before final payment or contract closure is authorised.