Tender Summary: Supply and Installation of CCTV at USLC (REQ26998)

Objectives

The primary objective is to appoint a qualified external service provider to supply, install, and commission a CCTV security system at the Ugu Sport and Leisure Centre (USLC). The municipality seeks to enhance facility security through compliant, cost-effective solutions that adhere to national legislation, occupational health and safety standards, and municipal supply chain management policies. A key goal is securing post-installation workmanship guarantees to ensure long-term system reliability and quality.

Scope of Work

The project encompasses the complete supply, delivery, installation, labelling, and commissioning of specified CCTV hardware and associated infrastructure. Key deliverables include:

• Four (4) PTZ IP Cameras (Hikvision DS-2DE4225IWG1-E 2MB) with wall brackets
• One (1) Bullet IP Camera (Hikvision DS-2CD2T46G2H-4I 4MP)
• One (1) Dome IP Camera (Hikvision DS-2CD2146G2H-ISU 4MP)
• One (1) 32-channel Network Video Recorder (NVR) (Hikvision DS-7732NXI-I4/16P/VPRO)
• All necessary auxiliary materials, including network cabling, mounting accessories, and consumables
• Professional on-site installation, systematic cable/labelling, and full system commissioning

Note: The accompanying Terms of Reference appears to be a standard municipal template referencing general maintenance; the actual scope is strictly defined by the Bill of Quantities (BOQ) above.

Technical Requirements

• Hardware must match the exact models and quantities specified, ensuring full compatibility with the 32-channel NVR
• Solution must support IP-based surveillance, integrate with municipal network infrastructure, and comply with South African National Standards (SANS) and the Occupational Health and Safety Act
• Installation must include structured cabling, secure device mounting, network configuration, and functional performance testing
• All work must meet recognized industry procedures, and the provider must supply documented warranties for every installed component

Skills and Qualification Requirements

• Proven technical competency in security systems integration, IP camera deployment, network configuration, and NVR commissioning
• Experience in municipal or commercial security installations
• Valid tax compliance status (TCS PIN or CSD number) and registration with the Central Supplier Database
• Completion of all mandatory Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9) covering tax compliance, declarations of interest, past supply chain practices, and independent bid determination
• Proof of ownership structure, local business promotion, and demographic preferences via sworn affidavits
• Clean record regarding past municipal contracts and no conflicts of interest with evaluating authorities

Key Terms and Conditions

80/20 Preferential Procurement System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals (black ownership, local business promotion, and youth/women/disabled representation). Points are awarded based on verified sworn affidavits and supporting documentation.

Mandatory Submission Rules: Bids must be physically delivered in sealed, correctly endorsed envelopes by the closing deadline. Late, incomplete, typed, or electronically submitted quotations will be automatically rejected. All submissions must remain valid for 30 days from the closing date.

Workmanship Guarantee: The successful contractor must provide a written guarantee covering defects arising from poor workmanship, incorrect installation, or non-compliance with the approved scope, rectifiable at no additional cost to the municipality during the guarantee period.