Objectives

The primary objective of this tender is to procure, deliver, install, and commission a single commercial-grade front loader washing machine for Murchison District Hospital. The procurement aims to secure reliable, high-capacity laundry equipment that meets municipal health facility standards while ensuring full regulatory compliance and long-term operational reliability.

Scope

The scope encompasses a one-off contract covering the complete provision and deployment of the equipment:

• Supply of one (1) new front loader washing machine with a 40–45 kg capacity.
• Transportation and delivery to the specified hospital site.
• On-site mechanical and electrical installation, including all necessary installation kits.
• Full commissioning, testing, and handover to ensure optimal functionality.
• Issuance of a valid Certificate of Compliance (COC) upon completion.

The contract is strictly once-off. Quotations must remain valid for ninety days, and all prices must be firm, inclusive of delivery, installation, and applicable taxes. Used, second-hand, or expired products are explicitly excluded.

Technical Requirements

Bidders must supply equipment that strictly conforms to the following specifications without deviation:

• Capacity & Drum: 40–45 kg wash load; 401-litre drum volume; drum dimensions 903 × 626 mm.
• Performance: Washing speed of 40 RPM; high extraction speed of 833 RPM.
• Electrical Specifications: 380V, 50Hz, 3-phase power supply; 4 kW motor power; 30 kW electric heating element.
• Physical Attributes: Overall dimensions of 1263 × 1433 × 1735 mm; weight of 1190 kg.
• Warranty: Minimum three-year warranty covering defects in design, materials, and workmanship.
• Standards: Equipment must comply with relevant South African National Standards (SANS/SABS) and be accompanied by a manufacturer's data sheet and clear product image.

Explanation of Technical Terms: The Certificate of Compliance (COC) is a statutory document verifying that the electrical installation and equipment meet national safety regulations. It must be issued by a qualified professional after installation. The 80/20 Preference Point System is an evaluation methodology where eighty points are awarded for competitive pricing and twenty points for specific socio-economic goals (e.g., black women ownership).

Skills and Qualification Requirements

Bidders must demonstrate technical competence, proven experience, and regulatory standing through mandatory documentation:

• Electrical Competency: Submission of a valid electrical qualification or trade test certificate to prove capability in handling 3-phase industrial laundry installations.
• Proven Track Record: At least two fully completed, stamped, and signed job cards or completion certificates for similar washing machine installations delivered to private or public healthcare facilities.
• Regulatory Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance status, and current CIPC business registration documents.
• Preference Documentation: To claim the twenty allocated points for specific goals, bidders must provide verifiable proof of being at least 51% owned by Black Women, supported by a CIPC certificate, BBBEE certificate or sworn affidavit, and certified ID copies.

Evaluation follows a four-stage process: administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Failure to submit any mandatory returnable document or meet technical thresholds will result in immediate disqualification.