Tender Summary: Supply & Deliver Trosseau Tracheal Dilator Two Prongs

Objectives

The primary objective is to secure a reliable supplier for essential surgical instruments to support clinical tracheostomy procedures at Maddadeni Hospital. The procurement seeks to ensure cost-effective acquisition, strict adherence to national health product standards, and timely delivery while promoting equitable participation through structured preference scoring.

Scope

This is a one-off quotation covering the supply and delivery of three (3) units of Trousseau tracheal dilator two prongs to Maddadeni Hospital. The scope includes packaging, transportation, and drop-off at the hospital's administration block tender box. Quotes remain valid for ninety (90) days, and the contract is awarded on a single-delivery basis without ongoing service obligations.

Technical Requirements

• Product Specifications: Reusable stainless steel surgical instrument designed to expand tracheal incisions during tracheostomy. Must feature a two-curved-prong design without round tips, measure exactly 14 cm in length, and align with the designation "3 Laborde trachea dilator forceps 5.5."
• Quality & Shelf Life: Items must be brand new, unused, and free from manufacturing defects. All supplied goods must retain a minimum shelf life of six months upon delivery.
• Compliance Verification: Strict adherence to the annexured specification form is mandatory. Failure to meet any technical parameter renders the quotation non-responsive.
• Samples: Following initial administrative screening, compliant bidders may be formally requested to submit physical samples for independent verification against stated specifications.

Skills & Experience Requirements

• Proven Delivery Capacity: Bidders must demonstrate prior experience in surgical supply chains by submitting at least one official purchase order paired with a signed delivery note or invoice, proving successful fulfillment to a public or private healthcare facility.
• Regulatory & Administrative Documentation: Mandatory submission of valid CSD registration, updated CIPC company documents, a valid SAHPRA licence, provincial MAA supplier number, SARS tax clearance confirmation (PIN), and BBBEE proof (certificate or sworn affidavit).
• Bidding Compliance: Accurate completion and signing of all prescribed government forms (SBD 4, SBD 6.1, Official Price Page, GCC, and SCC) on original templates. Retyping or altering forms without initials invalidates the quote.

Unusual or Complicated Terms Explained

• SAHPRA Licence: Regulatory authorization from the South African Health Products Regulatory Authority, confirming the medical device complies with national safety, quality, and efficacy standards for clinical use.
• MAA Number: A provincial health department supplier registration identifier used to track, verify, and manage vendor records within the KwaZulu-Natal health supply chain.
• 80/20 Preference Point System: A weighted evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals. Full points are granted exclusively to enterprises that are 100% owned by Black Africans.
• SBD 4 & SBD 6.1 Forms: Standard procurement declarations. SBD 4 requires full disclosure of any personal, familial, or business ties to state employees to prevent conflicts of interest. SBD 6.1 is the mandatory claim form for awarding preference points under the Preferential Procurement Regulations of 2022.