Objectives

The primary objective of this tender is to procure a reliable supplier capable of delivering high-quality, reusable surgical instruments to support critical airway management procedures at Madadeni Hospital. The procurement emphasizes clinical safety, strict specification compliance, timely delivery, and optimal value for money within a transparent, government-regulated preferential procurement framework.

Scope

This is a once-off supply and delivery contract for three (3) units of Trousseau tracheal dilators (two-prong design). The goods must be transported, insured, and delivered directly to the Theatre facility at Madadeni Hospital, KwaZulu-Natal. The quoted price must be all-inclusive, covering manufacturing, packaging, freight, handling, and delivery costs. Delivery timelines are strictly enforced, and all supplied products must have a remaining shelf life of at least six months upon receipt. Expired, second-hand, or refurbished items are explicitly excluded.

Technical Requirements

• Material & Construction: Reusable stainless steel surgical instrument, brand-new and unused.
• Clinical Function: Designed to expand tracheal incisions during tracheostomy procedures.
• Design Specifications: Two curved pronged configuration without rounded tips; total length of 14 cm; equivalent to the 3 Laborde trachea dilator forceps 5.5 model.
• Quality Assurance: Must conform to applicable South African health and safety standards. The procuring authority reserves the right to request physical samples from shortlisted bidders for laboratory or clinical verification. Failure to submit samples when formally requested results in immediate disqualification.
• Warranty: Twelve (12) months from delivery acceptance, or eighteen (18) months from shipment origin, whichever expires first. Defective items must be repaired or replaced at the supplier's expense.

Skills & Experience Requirements

No specialized professional certifications are mandated; however, bidders must demonstrate operational capacity and logistical reliability. Required evidence includes:

• At least one verifiable reference document (official purchase order accompanied by a signed delivery note or invoice) proving prior supply of similar surgical instruments to public or private healthcare facilities.
• Active registration on the Central Supplier Database (CSD) with verified tax clearance status.
• Submission of all mandatory administrative forms (SBD 4, SBD 6.1, CIPC registration, and BBBEE proof or sworn affidavit).
• Proven ability to manage cold-chain or sterile inventory logistics, ensuring product integrity and compliance with hospital receiving protocols.

Key Contractual & Procedural Notes

Preferential Procurement System: An 80/20 scoring model applies, allocating 80 points to competitive pricing and 20 points to transformation goals. Full points are awarded to enterprises at least 100% owned by Black Africans. Documentation must be submitted to claim these points.

Performance Security: The successful bidder must provide a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of contract award to secure履约 obligations.

Penalty Clause: Delays in delivery incur financial penalties calculated at the current prime interest rate per calendar day until actual fulfillment.

Anti-Fraud Measures: Cover-quoting (multiple companies bidding on the same contract to manipulate pricing) is strictly prohibited and subject to immediate disqualification and potential sector-wide restrictions. All pricing must remain firm for ninety days, and the purchaser retains the right to terminate the contract for default, insolvency, or fraudulent conduct.