Objectives

The primary objective is to procure and install durable, high-quality soap and paper towel dispensers at the KwaMashu Community Health Centre to support essential hygiene and sanitation standards. The procurement seeks to secure a reliable, competitively priced, and regulation-compliant supply solution while promoting local economic participation through structured preference points.

Scope

The contract covers a one-off supply, delivery, and installation of wall-mounted soap dispensers and folded paper towel dispensers at the designated health facility. The scope includes provision of physical samples for specification verification, on-site installation, compliance with provincial health department procurement frameworks, and warranty support. Pricing must remain firm for ninety days, and all delivery and installation costs must be bundled into the quoted amount.

Technical Requirements

• Paper Towel Dispenser: Heavy-duty stainless steel construction, lockable mechanism, wall-mounted design, and high-quality finish.
• Soup Dispenser: Heavy-duty build, stainless steel cage, rust-proof materials, and high-quality standard.
• All items must be brand new, unused, and free from defects. Expired or second-hand products are strictly prohibited.
• Mandatory submission of physical samples for evaluation against the stated specifications.
• Delivery must occur within the agreed timeframe, with all transport, handling, and installation costs included in the unit price.
• Bidders must submit fully completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), and proof of Central Suppliers Database (CSD) registration with active tax compliance.
• Warranty coverage spans twelve months post-delivery/acceptance or eighteen months from shipment, whichever expires first. Defective units must be repaired or replaced at the supplier's expense.
• Evaluation follows a three-stage process: administrative compliance, specification adherence, and price/preference scoring using an 80/20 weighting system.

Skills Requirements

• Proven capability in sourcing, transporting, and professionally installing commercial-grade hygiene dispensers.
• Technical proficiency in securely mounting heavy-duty stainless steel fixtures to walls without compromising structural integrity or facility operations.
• Competence in preparing and submitting statutory bid documentation, including preference point claims and compliance declarations.
• Strong logistical coordination to ensure timely delivery and installation within a healthcare environment.
• Familiarity with South African public sector procurement regulations, CSD validation processes, and preferential procurement frameworks.

Key Terms & Clarifications

“Supply & Fit” refers to the complete provision of goods alongside professional on-site installation and fixing to the designated location.

“Specific Goals” allocates twenty preference points to enterprises physically registered and operating within the Ethekwini District, supporting local economic development mandates.

“CSD” denotes the Central Suppliers Database, a mandatory national registry for all entities seeking contracts with South African government departments. Verification must confirm tax compliance and non-restriction status.

“GCC/SCC” outlines standard contractual obligations, including performance security requirements, penalty clauses for delayed delivery, dispute resolution procedures, anti-collusion provisions, and termination rights.

“80/20 Preference System” is the evaluation methodology where eighty percent of total points are awarded for competitive pricing and twenty percent for meeting specific socio-economic goals. Failure to claim or substantiate specific goals results in zero allocation for that category.