Objectives

The primary objective is to procure, deliver, and install hygienic, secure toilet paper dispensers across multiple departments at GJ Crookes Hospital. The initiative aims to provide controlled access to sanitary supplies while enabling staff to monitor refill levels efficiently without compromising security, cleanliness, or operational continuity.

Scope

The contract covers the supply, delivery, and installation of ninety (90) manual toilet paper dispensers. Delivery and installation must be completed within four weeks of contract award. Units will be distributed across various hospital facilities, including patient wards, administrative offices, clinical support areas, kitchens, theatres, laboratories, mortuaries, and transport units. The contract is once-off, with quotation validity set at ninety days.

Technical Requirements

• Product Type: Manual toilet paper dispenser designed for wall mounting.
• Capacity: Accommodates two standard toilet tissue rolls.
• Security & Functionality: Lockable mechanism with integrated slot view-holes to allow refill status checks without unlocking.
• Material & Finish: Constructed from 304 brushed stainless steel to ensure durability, corrosion resistance, and compliance with high hygiene standards.
• Dimensions: Height 273mm, Width 130mm, Depth 142mm.
• Quality Standard: High-grade, suitable for healthcare environments. Goods must be new, unused, and free from design, material, or workmanship defects.
• Sampling: A physical sample must be submitted for technical verification prior to contract award. All testing and inspection costs are borne by the bidder.
• Compliance: Products must conform to applicable South African National Standards (SANS/SABS) where relevant.

Skills Requirements

The tender does not mandate specialized technical certifications or advanced engineering qualifications. However, bidders must demonstrate practical capacity to manage logistics, coordinate multi-site installations across diverse hospital departments, and execute work safely within an active healthcare environment. Contractors must also possess strong administrative capabilities to compile mandatory compliance documentation, including tax clearance certificates, Central Suppliers Database (CSD) registration, Broad-Based Black Economic Empowerment (B-BBEE) verification, and statutory disclosure forms. Failure to meet administrative or delivery capacity thresholds results in immediate disqualification.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic goals. Full points for the specific goal are granted exclusively to enterprises at least 51% owned by Black people.
• SBD 4 (Bidder's Disclosure): A mandatory statutory form requiring bidders to declare any personal or business relationships with current or former employees of the KwaZulu-Natal Department of Health. Non-disclosure or false declarations result in disqualification and potential legal action.
• CSD Registration: Bidders must be registered on the Central Suppliers Database, a national government registry used to verify supplier legitimacy, tax compliance, and historical performance.
• Sample Retention Protocol: Physical samples are retained by the institution upon contract award. Non-winning bidders must collect their samples within three months of closing, otherwise the institution reserves the right to dispose of them.
• Delay Penalties & Termination: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, fraud, or corrupt practices may lead to contract termination and a prohibition from public sector procurement for up to ten years.