Tender Summary: Supply, Install Projector and Projector Roller Screen

Objectives

The primary objective is to procure, deliver, and install multimedia presentation equipment at Umgeni Hospital’s Admin and Finance Boardrooms. The supplied projectors and screens will enable high-quality visual presentations for meetings, lectures, and institutional training sessions.

Scope of Work

• Supply and deliver two Acer multimedia projectors.
• Mount projector structures onto roof platforms using aluminium framing (minimum 75mm × 3mm thickness) secured with stainless steel fasteners.
• Install dedicated power supply lines from the distribution board to each projector location (approximately 25 metres per unit), utilising 2.5mm subflex with PVC conduit and matching existing circuit breaker specifications.
• Run HDMI signal cables from the mounted projectors to table-level connection points (approximately 15 metres per unit) using wall trucking.
• Supply and install two Parrot Premium pull-down projector screens (4.3-inch format, measuring 295cm width × 221cm height).
• Issue a Certificate of Compliance (C.O.C.) for all newly installed electrical power points.
• Complete delivery and installation within six weeks of order confirmation.
• Provide a fully itemised quotation covering all labour, materials, scaffolding, transport, profit margins, and applicable taxes.

Technical Requirements

• Projector Specifications: LED lamp technology; brightness of 3000 lumens or higher; projection distance between 1.5m and 8m; manual and auto zoom/focus capabilities; supports 1080p resolution and Full HD video quality; contrast ratio of 2500:1 or higher; audio compatibility with MP3, WMA, and AAC formats.
• Connectivity Ports: Power input with cable, one or more standard VGA ports, one or more standard HDMI ports, composite video ports, audio ports, one or more USB ports, and a D-sub 15-pin monitor-out port.
• Accessories: Minimum 1.5m VGA and HDMI cables, protective carrying case, remote control with integrated pointer and batteries, power cable, warranty documentation, and user guide.
• Warranty: One-year onsite warranty with next-business-day response time.
• Quality & Condition: All goods must be new, unused, SABS-approved, and valid for a minimum of six months upon delivery.

Skills & Qualification Requirements

• Minimum CIDB grading of 1EP or higher.
• Valid Electrician Artisan qualification trade test certificate.
• Documented proof of previous experience completing similar installation projects.
• Competence in structural mounting, low-voltage cabling, electrical wiring, and certified compliance issuance.

Unusual or Complicated Terms Explained

• Certificate of Compliance (C.O.C.): A legally mandated document confirming that electrical installations adhere to national safety standards, issued exclusively by a registered electrician after rigorous inspection.
• CIDB Grading 1EP: A Construction Industry Development Board classification denoting contractor capability for small-scale electrical and plumbing works, ensuring baseline technical competency for this installation.
• 80/20 Preference Point System: A South African public procurement evaluation model where eighty percent of scoring is based on price competitiveness and twenty percent is allocated to designated socio-economic goals, specifically prioritising youth-owned enterprises.
• SBD 4 & SBD 6.1: Standard government bidding forms. SBD 4 mandates full disclosure of any conflict of interest or employment relationships with state officials, while SBD 6.1 is used to formally claim preference points for transformation goals.
• GCC & SCC: General and Special Conditions of Contract that outline legal obligations, payment terms, penalty clauses for delays, termination rights, and dispute resolution mechanisms governing the supplier-client relationship.