Objectives

The primary objective of this tender is to procure durable, compliant executive seating for Addington Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire high-quality boardroom chairs that meet institutional safety and ergonomic standards while advancing local economic transformation through structured preferential procurement mechanisms.

Scope

The tender covers a one-off supply and delivery contract for thirty-five (35) leather boardroom chairs to Addington Hospital. The scope includes transportation, delivery to the designated site, and provision of goods ready for use. All pricing must be firm, inclusive of value-added tax (where applicable), and cover full delivery costs. Quotations remain valid for ninety (90) days from the closing date.

Technical Requirements

• Type: High-back executive boardroom chairs with integrated armrests.
• Material: Upholstery must be genuine leather or high-grade vinyl.
• Frame: Solid wooden construction; chairs must not be fitted with castors or wheels.
• Colour: Black finish.
• Dimensions: Sitting height must measure between 40cm and 45cm.
• Load Capacity: Engineered to safely support users weighing between 60kg and 160kg.
• Standards Compliance: Goods must conform to applicable South African National Standards (SANS/SABS).
• Quality Condition: Items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Warranty: Twelve (12) months coverage from the date of delivery and acceptance at the final destination against defects in design, materials, or workmanship.
• Sample Submission: Bidders must attach a clear picture sample alongside detailed specifications for initial technical approval.

Skills Requirements

No specialized professional certifications are explicitly mandated. However, bidders must demonstrate proven operational capacity to execute public sector supply contracts. This includes verified experience in delivering furniture to healthcare or corporate facilities, robust logistics management for timely delivery, and the administrative capability to compile and submit comprehensive compliance documentation. Suppliers must also maintain functional systems for warranty servicing and defect resolution throughout the contract period.

Notable Terms & Conditions

Preferential Procurement (80/20 System): Evaluation uses an 80/20 scoring model where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals. Full points are awarded to South African-owned enterprises to promote local business participation.

Sample-Based Technical Evaluation: Unlike conventional tenders, this procurement requires upfront submission of a picture sample with specifications. Approval of the sample by the end-user is a mandatory gate; failure to meet visual or dimensional expectations results in immediate disqualification before price evaluation.

Strict Administrative Compliance: The evaluation follows a rigid four-stage process. Missing or incomplete mandatory returnable documents (including SBD forms, Central Supplier Database reports, B-BBEE verification/affidavits, and tax clearance certificates) renders a quotation non-responsive.

Delay Penalties: Late delivery triggers financial deductions calculated daily using the prevailing prime interest rate until full performance is achieved.

Prohibition of Cover-Quoting: Submitting multiple quotations under different company registrations for the same bid is classified as fraudulent activity. Violations result in immediate disqualification, potential contract termination, and restriction from future public sector procurement.