Objectives

The primary objective of this quotation is to procure a reliable, compliant supplier for the one-off provision of specification-grade covers for Mayo tables destined for the Laundry Services department at RK Khan Hospital. The procurement seeks to ensure timely delivery of durable, clinically appropriate linen, achieve cost efficiency through competitive pricing, and comply with national preferential procurement legislation by prioritizing local economic participation.

Scope

• Item Description: Covers for Mayo Tables
• Quantity Required: 1,500 units
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Contract Duration: One-off supply
• Price Validity: 90 days from the closing date
• Submission Protocol: Physical drop-off exclusively at the designated hospital tender box; electronic or faxed submissions will be automatically rejected

Technical Requirements

Supplied goods must strictly adhere to the following end-user specifications:

• Colour: Jade Green (CKS 129-40)
• Dimensions: 120 cm × 65 cm
• Fabric Composition: 100% cotton, fast dyed, and fully pre-shrunk
• Stitching: Mercerized thread with defined stitches per 10 mm
• Markings: Black 20 mm lettering printed across the entire face of each cover
• Product Condition: Brand new, unused items only; second-hand or near-expiry goods are prohibited
• Quality Certification: Must be accompanied by a sworn affidavit or test certificate bearing the SANS (South African National Standards) logo

Clarification on Product Terminology: A "Mayo table cover" is a specialized protective linen used over sterile instrument trays (Mayo stands) in surgical and clinical environments. The strict colour coding, pre-shrunk cotton composition, and prominent lettering are mandated to support hospital infection control protocols, laundry sorting efficiency, and clear identification of sterile vs. non-sterile zones.

Skills & Compliance Requirements

Bidders must demonstrate administrative readiness, regulatory compliance, and operational capacity to qualify for evaluation:

• Registration & Tax Standing: Active registration on the Central Suppliers Database (CSD) with verified tax compliance status via SARS
• BBBEE Documentation: Submission of a valid Broad-Based Black Economic Empowerment certificate
• Conflict Disclosure: Completion of the SBD 4 declaration confirming no undisclosed relationships with state employees or competing entities
• Pricing Structure: Firm, all-inclusive pricing covering VAT (if registered) and freight to the delivery site; variable or conditional rates will result in disqualification
• Preferential Procurement Scoring: Evaluation utilizes an 80/20 point system (80 points for price, 20 points for specific goals). The full 20 points are awarded to bidders who provide verifiable proof that the covers were manufactured or produced within the KwaZulu-Natal province
• Warranty & Liability: Minimum 12-month warranty from delivery acceptance. Delayed deliveries incur daily penalties calculated at the prime interest rate, and the purchaser retains the right to terminate the contract or purchase substitutes at the supplier's expense
• Sample Provision: Although not initially required, samples may be requested in writing during evaluation; refusal or failure to produce them leads to automatic rejection

All quotations must be submitted using the official, unaltered government forms, physically signed, and placed in sealed envelopes clearly marked with the quotation number and closing date. Incomplete, late, or improperly formatted bids will be excluded without further consideration.