Objectives

The primary objective is to procure and deliver 1,500 covers for Mayo tables to RK Khan Hospital for internal use within the Laundry Services department. The tender seeks to secure high-quality, compliant medical textile supplies while ensuring value for money, adherence to provincial health department procurement legislation, and alignment with national transformation targets.

Scope

• Supply and delivery of 1,500 units of Mayo table covers to RK Khan Hospital.
• All transportation, handling, and delivery costs must be included in the quoted price.
• One-off contract with a quotation validity period of 90 days.
• Full compliance with General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including tax clearance validation, Central Supplier Database (CSD) registration, and BBBEE certification.
• Delivery of new, unused products with a minimum remaining shelf life of six months upon receipt.

Technical Requirements

• Colour: Jade Green (CKS 24? 1402?).
• Dimensions: 1200 cm x 86 cm.
• Fabric/Material: 100% cotton, fast-dye, fully pre-shrunk.
• Stitching/Thread: MO Mercated stitches per 10mm.
• Lettering: 20mm black lettering across the entire face.
• Certifications & Documentation: Valid BBBEE certificate, sworn affidavit/certificate, and product must display the SANAS logo. Bidders must confirm SANS/SABS conformance and provide firm pricing.
• Submission Format: Official quotation forms must be used without retyping; original signatures are mandatory. SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim) forms are compulsory.

Skills Requirements

As this is a goods-supply tender, explicit professional skills are not listed. However, bidders must demonstrably possess:

• Manufacturing or sourcing capability to produce 1,500 units meeting precise textile and printing specifications.
• Logistical and warehousing capacity to ensure timely, undamaged delivery to the hospital.
• Administrative proficiency to compile and submit compliant public sector documentation, including tax compliance certificates and preference point proofs.
• Financial stability to absorb delivery costs and comply with potential performance security requirements.

Notes on Unusual or Complicated Terms

• PPPFA 80/20 Preference System: Evaluation allocates 80 points to price and 20 points to specific goals. The full 20 points are awarded exclusively to companies at least 51% owned by Black people, requiring formal proof via the SBD 6.1 form.
• SANAS Logo Requirement: Refers to the South African National Accreditation System. Its presence indicates that the product or its quality testing has been verified by an accredited laboratory, ensuring independent compliance with recognised standards.
• Prime Interest Rate Delay Penalties: Late delivery triggers daily financial deductions calculated using the current prime interest rate applied to the value of the delayed goods, as stipulated in standard government contract conditions.
• Performance Security: Upon award, the successful bidder may be required to submit a bank guarantee or certified cheque within 30 days, refundable only after full contract completion and warranty periods.
• Strict Submission Protocol: Quotations must be hand-delivered in sealed envelopes to a designated physical box before the closing time. Electronic, faxed, or late submissions are automatically rejected. Forms cannot be retyped or altered with correcting fluid.