Objectives

The primary objective of this tender is to procure two (02) high back swivel chairs for clinical staff at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire durable, ergonomically compliant seating that supports healthcare operations while adhering to South Africa’s public supply chain management and preferential procurement legislation.

Scope

This is a once-off supply contract covering the delivery of two units directly to RK Khan Hospital. The scope includes provision of new equipment, delivery logistics, warranty support, and full compliance with provincial health department supply chain regulations. Evaluation utilises an 80/20 scoring model, allocating 80 points for competitive pricing and 20 points for socio-economic development goals.

Technical Requirements

• Mechanism: Twin lever synchronized system with tension adjustment for seat height control.
• Armrests: Nylon Flexi design.
• Base & Castors: Black nylon base fitted with heavy-duty 50mm castors.
• Load Capacity: Maximum weight limit of 150 kg.
• Colour & Materials: Black finish; fabric-covered seating mounted on durable plastic.
• Functionality: Specifically engineered for clinician use.
• Standards & Certification: Must comply with applicable SANS/SABS specifications and display a SANAS logo, indicating accredited quality assurance or independent testing compliance.
• Condition: Items must be brand new, unused, and valid for a minimum of six months upon delivery. Second-hand, refurbished, or expired products are strictly prohibited.

Skills and Qualification Requirements

• Registration & Compliance: Valid Central Suppliers Database (CSD) registration with verified tax clearance. A SARS PIN is mandatory if CSD validation fails.
• Documentation: Submission of a valid BBBEE certificate, sworn affidavit/certificate, and completed Bidders Disclosure (SBD4) form declaring any relationships with state employees or conflicting interests.
• Pricing & Validity: Firm pricing with a 90-day quote validity period. All delivery costs must be fully inclusive in the quoted amount.
• Contractual Obligations: Acceptance of General and Special Conditions of Contract, including performance security provisions, penalty clauses for delayed delivery, and a 12-month warranty period post-delivery.
• Procedural Adherence: Official quotation forms must not be retyped; original wet signatures are required. Submissions must be physically placed in the designated tender box before the closing time; late, sealed, or emailed quotes will be rejected.

Key Terms and Unusual Requirements

Preferential Procurement (80/20 System): A South African public procurement framework where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. In this tender, points are allocated to enterprises that are at least 51% black-owned and manufacture or produce within KwaZulu-Natal.

Cover-Quoting Prohibition: A strict anti-collusion measure that disqualifies bidders found using multiple company registrations to submit competing quotes for the same contract. Such practices are treated as corruption and fraud, resulting in immediate disqualification and potential sector-wide restrictions.

Domicilium Citandi et Executandi: A legal term referring to the bidder’s chosen physical address for the formal service of legal notices and official correspondence throughout the contract lifecycle.

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the awarded supplier must provide within 30 days of contract notification to secure contractual履约 obligations and protect the purchaser against default.