Objectives

The primary objective of this tender is to procure essential electrical maintenance spares to support routine repairs, installations, and infrastructure upkeep at Nkonjeni Hospital. The procurement aims to ensure uninterrupted hospital operations by securing a reliable, compliant supplier capable of delivering standardized electrical components on a one-off basis.

Scope

The scope covers the supply of 536 units of electrical maintenance spares and accessories. Deliveries must be made directly to Nkonjeni Hospital. The contract is structured as a single, non-renewable transaction with a quotation validity period of ninety (90) days. All logistics and transportation costs must be fully incorporated into the quoted unit prices. The department reserves the right to accept or reject any quotation without obligation to award.

Technical Requirements

• Product Specifications: Bidders must supply a comprehensive list of electrical components including LED tubes, fluorescent lamps, outdoor floodlights (IP65 rated), wiring fittings, wall sockets, light switches, geyser heating elements and thermostats, twin flat and round electrical cables, circuit breakers, isolators, PVC trunking, cable clips, jointing kits, and insulation tape.
• Quality & Compliance: All goods must be brand-new, unused, and conform to relevant South African National Standards (SANS/SABS). Second-hand or expired products are strictly prohibited. Every item must retain a minimum shelf life of six months upon delivery.
• Pricing & Documentation: Quoted prices must be firm and inclusive of VAT (if applicable). Bidders must complete all official quotation forms using photocopies bearing original signatures, confirm specification compliance, and declare the expected delivery period.

Skills Requirements

No specialized technical, installation, or engineering skills are mandated, as this is a pure supply contract. However, bidders must demonstrate:

• Proven logistical and warehousing capacity to consolidate and deliver 536 varied electrical items within the stipulated timeframe.
• Active registration on the Central Supplier Database (CSD) with verified tax clearance status.
• Ability to provide valid BBBEE documentation or a sworn affidavit to claim preference points.
• Financial and operational stability to execute a single large-volume delivery without prior contractual defaults.

Notable Terms and Conditions

The following standard public procurement conditions contain specific mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation uses an 80-point price and 20-point specific goals model. The full 20 points are allocated exclusively to enterprises at least 51% owned by Black South Africans. Claiming these points requires submission of a BBBEE certificate or sworn affidavit.
• Cover-Quoting Prohibition: Submitting multiple quotations under different company registrations for the same bid is classified as fraudulent cover-quoting. Verification systems will cross-reference entities, and offenders face immediate disqualification and potential sector-wide restrictions.
• Prime Interest Delay Penalty: Failure to deliver within the agreed period triggers a daily financial penalty calculated at the current prime interest rate applied to the value of the delayed goods, without prejudice to contract termination rights.
• Performance Security: The successful bidder must provide a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of award to secure contract fulfillment.
• Warranty & Replacement: A twelve-month warranty applies from the date of acceptance. Defective items must be repaired or replaced at the supplier's cost. Non-compliant deliveries may be rejected, with return shipping charged to the supplier.