Tender Summary

Objectives

The primary objective is to procure thirty-eight ergonomic swivel office chairs for King Dinuzulu Hospital Complex to support routine administrative and clinical office functions. The procurement also seeks to advance national transformation targets by awarding preference points to fully South African-owned enterprises, in line with statutory preferential procurement frameworks.

Scope

This is a single-delivery supply contract for goods. The successful bidder will manufacture, package, transport, and deliver all thirty-eight units to the designated hospital facility. The quotation validity period is ninety days, and the contract is awarded on a once-off basis. Evaluation proceeds through five stages: administrative and mandatory compliance, proof of delivery capacity, specification adherence, price and preference scoring, and post-scoring sample verification. All submissions must strictly adhere to the General and Special Conditions of Contract.

Technical Requirements

• Mechanism: 360-degree swivel with integrated tilt, adjustable tension control, and multi-position tilt lock.
• Height Adjustment: Pneumatic gas-lift seat mechanism rated Class 3 or Class 4.
• Ergonomics: High or mid-backrest featuring continuous lumbar support; fixed or height-adjustable armrests designed to reduce musculoskeletal strain.
• Base & Mobility: Heavy-duty five-spoke star base (chromed steel or reinforced composite nylon) fitted with twin-wheel nylon castors appropriate for standard office flooring.
• Materials & Finish: Breathable mesh backrest paired with high-abrasion-resistant woven polyester seat cushion. Structural frame must combine heavy-duty polymer and metal. Entire assembly must be solid matte black.
• Capacity & Dimensions: Minimum load-bearing rating of 100–120 kg. Seat width approximately 50–55 cm; maximum extended height up to 110–115 cm.
• Compliance: Must meet SANS 1335/SANS 660 or international equivalents (BIFMA/EN 1335) and comply with occupational health and safety ergonomics regulations.
• Documentation: A detailed product brochure must be submitted alongside the quotation.

Skills Requirements

No specialised technical or professional qualifications are mandated. Bidders must demonstrate operational capacity to fulfil government supply contracts, supported by verifiable evidence of at least two prior deliveries of similar goods to any sphere of government. Administrative proficiency is essential to accurately complete all mandatory returnable documents, maintain tax compliance status, and manage timely logistics. Bidders must also possess the capability to produce and dispatch physical samples upon formal request without disrupting delivery schedules.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation scores are calculated using eighty percent weight for price competitiveness and twenty percent for specific socio-economic goals. The entire twenty-point allocation is reserved exclusively for fully South African-owned enterprises.
• Mandatory Post-Scoring Samples: Following initial evaluation, the top three scoring bidders will be formally instructed to submit physical product samples. Failure to provide compliant samples results in automatic disqualification, regardless of score ranking.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or controlled entities is classified as fraudulent cover-quoting. This triggers immediate disqualification and may result in temporary exclusion from public sector procurement.
• Standard Bidding Documents (SBD 4 & SBD 6.1): Legally binding declaration forms requiring full transparency regarding state employment ties, conflict of interest, and preference point claims. Incomplete, inconsistent, or false declarations render the quotation non-responsive.
• Central Suppliers Database (CSD) Verification: Active, successfully verified CSD registration is compulsory. The procuring entity will cross-reference tax clearance status electronically; any mismatch or expired status invalidates the bid.