Tender Summary

Objectives

The primary objective is to upgrade recreational infrastructure at Kromme Young Park by supplying and professionally installing play equipment, outdoor gym equipment, and a small-sided grass sports pitch. The municipality seeks to deliver safe, durable, and compliant facilities while maximizing value for money and adhering to its preferential procurement policies.

Scope

The project covers the end-to-end delivery and installation of:

• Playground and recreational play equipment
• Outdoor fitness and gym equipment
• An A-5-a side grass sports pitch

Bidders must submit a fully completed pricing schedule via the municipality’s Informal Tender Portal before the closing deadline. Shortlisted suppliers may be requested to provide additional minimum requirements within 72 hours after the tender closes. All work must comply with the municipality’s general conditions of tender and purchase.

Technical Requirements

• Equipment and pitch construction must strictly align with specifications maintained by the Supply Chain Management unit.
• A fully completed pricing schedule must be uploaded electronically prior to the closing date and time; omission results in automatic non-responsiveness.
• Tender prices must remain valid for a minimum of thirty (30) days from the submission date.
• All submissions must be made exclusively through the online portal; fax submissions are strictly prohibited.
• Bidders must be successfully registered on the Nelson Mandela Bay Supplier Database to qualify for contract award.
• Evaluation follows the municipal 80/20 preferential procurement scoring framework.

Skills Requirements

While specific qualifications are not explicitly detailed in the advert, successful execution requires demonstrated competence in:

• Sourcing, supplying, and installing certified playground and outdoor gym equipment that meets national safety and durability standards
• Site preparation, civil groundwork, and installation of grass sports pitches suitable for five-a-side matches
• Project management, health and safety compliance, and adherence to municipal construction and maintenance guidelines
• Proficiency in electronic procurement platforms and accurate financial/pricing documentation

Key Terms & Clarifications

• A-5-a side grass sports pitch: A compact football/soccer field designed for five players per team. It requires specialized ground leveling, turf installation, goalpost mounting, and boundary marking to support recreational or competitive play.
• 80/20 System: A South African public procurement evaluation model where 80% of scoring points are allocated to price and functional performance, and 20% are reserved for socio-economic transformation goals such as local enterprise development and historically disadvantaged ownership.
• Informal Tender Portal: An online municipal procurement platform used for streamlined submission, tracking, and management of simplified or lower-value service contracts, replacing traditional paper-based bidding processes.