Objectives

The primary objective is to conduct a comprehensive cadastral investigation and surveying project for Erven 366–403 in Morebeng. The municipality aims to facilitate urban development by identifying affected street portions, preparing legally binding street-closure and consolidation proposals, and delivering all required town-planning, cadastral, and spatial documentation necessary for a proposed commercial site.

Scope of Work

The successful service provider will execute the following deliverables:

• Inception and property verification
• Cadastral and land-use base plan preparation
• Street-closure and consolidation proposals
• Concept site development plan
• Lodgment of all documentation to the Surveyor General’s Office

Technical Requirements

Bidders must submit a complete quotation package containing:

• A current Central Supplier Database (CSD) registration report confirming full compliance
• A valid Tax Compliance Status PIN
• A fully signed declaration of interest form
• A completed MBD 9 standard bidding form
• A valid certificate confirming the company director holds professional registration with the South African Council for Planners (SACPLAN)

Evaluation follows an 80/20 preference point system, with 80 points allocated to price and 20 points to specific goals. Bidders must achieve a minimum of 80% in the functionality stage to proceed to price evaluation. Preference points are awarded for local municipal residency, women-owned businesses (≥51%), youth-owned businesses (18–34 years, ≥51%), and businesses owned by persons with disabilities. Quotations must remain valid for 14 days, and payment terms are set at 30 days post-invoice receipt. The bidder must also demonstrate a clear commitment to skills transfer.

Skills Requirements

The tender mandates specific expertise at both the organizational and individual levels:

• Company Experience: Proven track record in cadastral surveying, street closures, consolidations, and comparable land-development projects. Three appointment letters or orders with verifiable client references must be provided.
• Key Personnel – Professional Planner: Must hold a certified NQF Level 7 or higher qualification in Town and Regional Planning (or equivalent), maintain active SACPLAN registration, and possess a minimum of three years’ experience in cadastral surveying, consolidation, subdivision, street closures, general plans, and Surveyor General processes.
• Key Personnel – Professional Land Surveyor: Must hold a certified NQF Level 8 or higher qualification (BSc Surveying or BSc Geomatics specializing in Land Surveying), maintain valid registration with the Surveyor General of South Africa, and demonstrate at least three years of relevant cadastral surveying experience matching the planner’s scope.

Notes on Specialized Terms

• Cadastral Surveying: The precise measurement and mapping of land boundaries for legal, administrative, and title registration purposes.
• Street Closure and Consolidation: Statutory processes to permanently remove public road portions from municipal control and merge adjacent private properties into unified, legally recognized parcels.
• SACPLAN: The statutory council that regulates, registers, and oversees town and regional planning professionals in South Africa.
• Surveyor General’s Office: The national authority responsible for approving land surveys, verifying boundary demarcations, and registering title deeds.
• MBD 9: A standard South African government procurement form used to declare conflicts of interest and confirm compliance with supply chain management regulations.
• PPPFA 2022: The Preferential Procurement Policy Framework Act, which mandates the 80/20 scoring system to prioritize historically disadvantaged groups and local economic development.