Objectives

The primary objective of this tender is to procure durable, high-quality sweeping mops to support routine floor cleaning and hygiene maintenance at Harry Gwala Regional Hospital. The procurement aims to achieve value for money while ensuring compliance with national public procurement legislation, promoting equitable economic participation, and maintaining strict quality and delivery standards.

Scope

This is a once-off supply contract for 1,000 sweeping mops. The successful bidder will be responsible for manufacturing, sourcing, or distributing the specified goods and delivering them directly to the hospital's designated location. The scope encompasses full delivery, compliance with technical specifications, provision of warranty coverage, and adherence to a structured four-stage evaluation process covering administrative compliance, specification adherence, pricing/preference scoring, and sample verification.

Technical Requirements

• Construction: Mop sweeper frame, sleeve, and handle must meet exact dimensional specifications.
• Dimensions: Sweeper width of 600mm; handle length of 1.5m, thickness of 23mm, and diameter of 25mm.
• Material: Handle must be constructed from aluminum.
• Mop Head: Must accommodate replaceable fan mop heads with recommended weights of 280g, 400g, or 500g.
• Quality Standards: Goods must be brand new, unused, and free from defects in design, materials, or workmanship. Products must have a minimum validity period of six months upon delivery. Second-hand or expired items are strictly prohibited.
• Standards Compliance: Items should conform to applicable South African National Standards (SANS/SABS) where available.
• Pricing & Delivery: All prices must be firm, inclusive of VAT (if registered), and cover full delivery costs to the prescribed destination.
• Sample Verification: Physical samples must be submitted by the top-scoring bidders for final inspection before contract award.

Skills Requirements

No specialized technical or professional qualifications are mandated. Bidders must demonstrate standard commercial capacity to source, manufacture, or distribute the specified goods. Essential competencies include proficiency in completing mandatory public procurement documentation (SBD forms, Central Suppliers Database registration, tax compliance verification, and preference point claims), understanding of supply chain management protocols, and the operational capability to meet strict delivery timelines and contractual obligations.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluations use an 80-point price component and a 20-point specific goal component. The 20 points are exclusively allocated to companies that are at least 51% owned by Black women. Claiming these points requires a BBBEE status level certificate or sworn affidavit, verified against the Central Suppliers Database.
• Phased Evaluation & Sample Requirement: The tender follows a strict four-stage evaluation. Failure at any administrative or specification stage results in immediate disqualification. After initial scoring, the three highest-ranked bidders will be requested to submit physical samples. Only fully compliant samples will secure the contract.
• Warranty & Penalty Clauses: A standard twelve-month warranty applies post-delivery. Late deliveries incur financial penalties calculated daily at the current prime interest rate. Repeated failure to perform may lead to contract termination and potential restriction from public sector procurement for up to ten years.
• Anti-Collusion & Disclosure Obligations: Bidders must declare any relationships with state employees or affiliated enterprises. Collusive bidding, false declarations, or cover-quoting will result in immediate disqualification, reporting to regulatory authorities, and possible blacklisting.