Objectives

The primary objective of this tender is to procure durable, hygienic sweeping mops to support routine floor cleaning and infection control measures at Harry Gwala Regional Hospital. The procurement aims to secure cost-effective, compliant household goods while adhering to provincial health supply chain policies and transformation targets.

Scope

The contract encompasses a once-off supply of 1,000 sweeping mop units. Delivery must be completed directly to Harry Gwala Regional Hospital within the timeframe specified upon award. The quotation process operates under a standard framework for goods valued up to R1,000,000, with quoted prices remaining valid for 90 days. The department reserves the right to accept or reject any quotation and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Dimensions & Materials: Mop sweeper width of 600mm; aluminum handle measuring 1.5m in length with a 23mm shaft diameter and 25mm overall diameter.
• Mop Head Compatibility: Frame must securely hold replaceable fan mop heads with recommended weights of 280g, 400g, or 500g.
• Quality & Condition: All supplied items must be brand new, unused, and free from defects. Products must have a minimum remaining shelf life of six months upon delivery.
• Compliance: Goods must conform to applicable South African National Standards (SANS/SABS) where relevant. Bidders must confirm specification compliance on official returnable forms.
• Sample Verification: The institution may request physical samples from the top three highest-scoring bidders. Failure to provide compliant samples upon request will result in disqualification.

Skills Requirements

As this is a standard goods supply contract, no specialized technical, engineering, or professional skills are required. Suppliers must demonstrate basic commercial and logistical capabilities, including inventory management, reliable transportation, and timely delivery execution. Essential administrative competencies include accurate completion of mandatory procurement forms, maintenance of Central Supplier Database (CSD) registration, and provision of valid SARS tax clearance documentation.

Key Contractual & Procurement Terms

This tender employs several structured procurement mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to enterprises that are at least 51% owned by Black women. Claiming these points requires verified BBBEE documentation or a sworn affidavit.
• Standard Bidding Documents (SBD): Bidders must submit completed SBD forms declaring company structure, conflict of interest, tax compliance status, and preference claims. Incomplete or falsified disclosures lead to automatic disqualification.
• General & Special Conditions of Contract (GCC/SCC): The contract includes standard penalty clauses where delays incur financial deductions calculated at the current prime interest rate per day. Termination rights apply for non-delivery, breach of obligations, or corrupt/fraudulent practices. Performance security may be required post-award.
• Delivery & Payment Terms: All delivery costs must be included in the quoted price. Payments are processed within 30 days of invoice submission, provided all contractual obligations are met. Prices must remain firm throughout the contract period.