The appointment of a suitable qualified and experienced service provider to render Event Management services for the Freshers Ball at MUT 2026.

RFQ MUT 175/2026

See details below or the tender documentation

Tender Closed on: 2026-04-27 10:00

Mangosuthu University of Technology

Arts, entertainment and recreation, Creative, arts and entertainment activities, Event Management Services, Event Logistics and Activations

Durban, KwaZulu-Natal

Mangosuthu University of Technology

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Tender Number: RFQ MUT 175/2026

Description: The appointment of a suitable qualified and experienced service provider to render Event Management services for the Freshers Ball at MUT 2026.

Price and BBBEE:

Compulsory Briefing Session:

Closing Date: 27 April 2026 10:00 am

Special Mandatory Documents: A Valid Tax compliance status pin CIPC Certificate CSD Report Two Signed and Contactable reference letters of a similar scope not older than 3 years


Tender Summary

Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to render Event Management services for the Freshers Ball at Mangosuthu University of Technology (MUT) in 2026.

Scope

The scope includes the coordination and management of the entire event scheduled to take place at Seme Hall, including:

  • Event planning and management for the Freshers Ball
  • Provision of entertainment, sound, and lighting equipment
  • Arrangement of MC, motivational speaker, DJ, and artists
  • Design and printing of posters
  • Logistics and setup at the venue

The event is scheduled for 30 April 2026, with specific timings for the programme and dinner, and the service provider will be responsible for ensuring all technical and logistical arrangements are in place.

Technical Requirements

  • Provision of sound system including line array speakers, subwoofers, CDJs, cordless microphones, monitor speakers, and digital mixer
  • Setup of DJ booth and related equipment
  • Design and printing of event posters
  • Event management and coordination on the day of the event
  • Compliance with all safety and technical standards

Skills Requirements

  • Proven experience in event management, particularly for large university events or similar functions (reference letters not older than 3 years)
  • Technical expertise in sound and lighting systems
  • Ability to coordinate multiple vendors and performers
  • Strong organizational and logistical skills
  • Effective communication and stakeholder management skills
  • Knowledge of health and safety regulations applicable to event setups
This summary is AI generated. Download the tender documents for all the information.

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