Objectives

The primary objective is to procure 125 units of folded depth filter sheets for Onderstepoort Biological Products Ltd. The tender seeks to secure a qualified supplier capable of delivering high-performance filtration media that meets rigorous pharmaceutical and biological processing standards, while complying with South African public procurement legislation.

Scope

The scope encompasses the supply of 125 folded depth filter sheets. Bidders must submit a complete quotation package including original manufacturer technical datasheets, certificates of analysis, product brochures, specification sheets, and a product photograph. Proof of previous supply within the last 36 months (minimum of two stamped invoices, delivery notes, or signed reference letters) is compulsory. Evaluation utilises an 80/20 weighted scoring model based on price and socio-economic preference points, governed by the Preferential Procurement Framework Act. All awards are subject to the Government Procurement General Conditions of Contract (July 2010).

Technical Requirements

• Dimensions & Configuration: 600 cm × 1200 cm, pre-folded.
• Material: Cellulose-based filter sheet fleece; core composed of purified and bleached cellulose with polyamidoamine.
• Performance Metrics: Retention efficiency of 9–10 microns; flow rate greater than 2700 litres per minute per square metre.
• Ash Content: 25 N/50mm.
• Appearance: White folded sheet.
• Certifications: Validated against ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and FDA Drug Master File #16418.
• Documentation: Mandatory submission of manufacturer datasheets/COAs, brochures, spec sheets, product images, and verified proof of past supply.

Skills & Supplier Capabilities

The tender does not mandate specific personnel qualifications but requires suppliers to demonstrate operational and compliance competencies, including:

• Proven experience in sourcing and delivering pharmaceutical or biological-grade filtration materials.
• Ability to authenticate and transmit manufacturer documentation and traceable supply chain records.
• Proficiency in South African public procurement compliance, including BBBEE certification, SBD declaration completion, and preferential procurement regulations.
• Capacity to maintain quality assurance standards aligned with ISO and FDA regulatory expectations.

Unusual or Complicated Terms & Conditions

• 80/20 Preference Point System: A standard South African procurement weighting where 80% of the evaluation score reflects price competitiveness, and 20% is allocated to socio-economic goals (≥51% historically disadvantaged black ownership, ≥30% women ownership, and disability inclusion).
• FDA Drug Master File (DMF): A confidential regulatory dossier detailing manufacturing processes and material composition. Reference to DMF #16418 confirms the filter sheet has been validated for safe use in pharmaceutical or biological manufacturing environments.
• SBD Declarations: Standardised bid disclosure forms requiring bidders to declare state employment, conflicts of interest, related enterprise ties, and adherence to anti-collusion and anti-corruption laws. Misrepresentation may trigger disqualification, contract termination, or procurement blacklisting.
• Mandatory Proof of Past Supply: Bidders must provide at least two verifiable documents confirming successful delivery of comparable goods within the preceding 36 months. Absence of these documents results in automatic disqualification.