Objectives

The primary objective of this tender is to appoint a qualified service provider to unblock the main sewerage system at the Police Camp facility. The service is procured under a day-to-day maintenance contract, meaning the contractor will be called upon to perform unblocking services as and when required. The overarching goals include ensuring the sanitary system remains functional, maintaining a safe and hygienic environment at the facility, and providing a rapid response to sewerage emergencies.

Scope of Work

The scope of work is specifically for the unblocking of the main sewerage at the Police Camp. The contract is a rate-based agreement for day-to-day maintenance. Key aspects of the scope include:

• Initial Site Assessment: The successful bidder must visit the site immediately after receiving an appointment to conduct a thorough inspection and investigation of the blockage.
• Provision of Labour: The contractor is required to provide both skilled and unskilled labour on a per-day basis, for weekdays, weekends, and public holidays.
• Materials and Equipment: The contractor must supply basic tools. Any materials required for the job will be reimbursed based on a percentage markup on the purchase price, with original supplier invoices required. Equipment hire also attracts a markup but requires prior written approval from the Project Manager.
• Travel: Claimable kilometres are limited to a maximum of 200km per site visit or return trip, and claims must reflect the actual distance from the contractor's office to the site.
• Completion and Invoicing: Work must be completed within agreed timeframes. The contractor must submit a compliant invoice within 16 calendar days of completion, accompanied by a signed job card, declaration forms, and timesheets.

Technical Requirements

The tender has specific technical and compliance requirements that bidders must meet:

• CIDB Grading: Tenderers must have a valid CIDB contractor grading designation of 1 SO or higher. This grading is specific to sewerage and sanitation works.
• CSD Registration: Bidders must be registered and compliant on the Central Supplier Database (CSD) and maintain this compliance for the duration of the service.
• Pricing Schedule: Bidders must complete a rate-based Bill of Quantities, providing rates for skilled and unskilled labour (per day), travelling (per km), and percentage markups on materials and equipment hire.
• Occupational Health and Safety: The contractor must comply with all OHS regulations and provide a health and safety plan.
• Compliance: The contractor must adhere to current labour rates as gazetted by the Department of Labour.

Skills and Experience Requirements

Bidders are evaluated on their technical and commercial risk, which assesses their capacity to deliver the project successfully. The key skills and experience requirements are:

• Relevant Experience: Demonstrable experience on comparable projects (sewerage unblocking) during the past 5 to 10 years. This is evidenced by completing the "Particulars of Tenderer's Projects" form (DPW-09).
• Performance Record: A track record of adhering to contractual commitments, including time management, quality of workmanship, financial management, and compliance with health and safety regulations.
• Qualified Personnel: Allocation of suitably qualified and experienced human resources, including a contract manager, site agent, and foreman. The company organogram, CVs, and proof of professional registration must be submitted.
• Financial Viability: Proof of financial capability and capacity to deliver the services, including access to sufficient financial resources and no impending legal actions that could impact delivery.

Evaluation and Preferential Procurement

The tender will be evaluated using the 80/20 preference point system, where 80 points are allocated for price and 20 points for specific goals. Specific goals include preferences for EME/QSEs owned by black people, black women, black youth, and people with disabilities, as well as bidders located within the specific municipality. Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim these points. The evaluation also includes a risk assessment based on technical and commercial criteria, and failure to meet any of these criteria may result in the tender being declared non-responsive.