Objectives

The primary objective is to procure and deliver a one-off batch of standardized uniforms for support staff across multiple healthcare facilities within the KwaZulu-Natal Department of Health. The procurement aims to ensure professional, durable, and hygienic attire for laundry, kitchen, security, and domestic personnel while complying with provincial health standards and national public procurement legislation.

Scope

The tender covers the supply of 323 uniform units across multiple categories and sizes for Mseleni Hospital, Hluhluwe Clinic, and Ezimpondweni Clinic. Deliverables include ladies’ skirts, dresses, and trousers; men’s boiler suits, jerseys, and trousers; raincoats; cardigans; bib aprons; maid uniforms; security shirts; and safety footwear. The contract is once-off with a 90-day quote validity period. Quoted prices must be firm and fully inclusive of all transportation and delivery costs to the designated sites.

Technical Requirements

Bidders must supply new, unused garments and footwear that strictly conform to the attached specifications:

• Garment Construction & Materials: Specific fabric blends are mandated (e.g., 66% cotton/34% polyester for ladies’ wear; 65% polyester/35% cotton for aprons and white dresses; 200gsm poly-cotton for boiler suits). Panel layouts, pocket configurations, sleeve types, and zip placements must match the annexure designs.
• Official Branding: All specified items (boiler suits, navy jerseys, bib aprons, and others) must feature the official KwaZulu-Natal Department of Health logo applied via embroidery or screen printing.
• Safety Footwear: Must be black, lace-up, featuring full-grain leather uppers, breathable linings, anti-slip outsoles, and 100% rubber soles compliant with SABS standards.
• Quality & Durability: Products must meet relevant SANS/SABS specifications. Expired or second-hand goods are prohibited. Items requiring time-sensitive validation must retain a minimum of six months shelf life. Bib aprons must withstand industrial laundering at 85°C.
• Compliance Documentation: Bidders must submit completed Standard Bidding Documents (SBD 4, SBD 6.1), Central Suppliers Database (CSD) registration proof, tax clearance certificates, and valid preference point claims.

Skills Requirements

While no explicit technical certifications are mandated, successful bidders must demonstrate:

• Bulk Manufacturing & Sourcing Capability: Ability to produce or reliably source large volumes of customized, size-specific uniforms with consistent quality control and accurate logo application.
• Multi-Site Logistics Management: Competence in coordinating timely deliveries to remote clinic locations, assuming all transport risks and costs until goods are received and signed for at each site.
• Public Procurement Compliance: Familiarity with South African government bidding frameworks, including BBBEE verification, CSD protocols, and preferential procurement scoring mechanisms.
• Quality Assurance & After-Sales Support: Capability to guarantee a 12-month warranty against defects in design, materials, or workmanship, and to promptly replace non-conforming goods at the supplier’s expense.

Key Procurement Terms & Clarifications

80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to companies at least 51% owned by Black people.

General & Special Conditions of Contract (GCC/SCC): Standard public sector clauses governing delivery timelines, warranties, delay penalties, termination rights, and dispute resolution. SCC provisions override GCC in case of conflict.

CSD Registration: Mandatory enrollment in the government’s Central Suppliers Database for all qualifying bidders; failure to register or verify results in automatic disqualification.

Once-Off Delivery Model: This is a single-supply contract rather than a framework or recurring agreement. No ongoing replenishment, maintenance, or service-level obligations are included beyond the initial delivery and warranty period.