Tender Summary: Various Paint Items

Objectives

The Department of Health (KwaZulu-Natal) seeks to procure a range of paint products and related maintenance supplies for Town Hill Hospital. The quotation aims to secure an approved supplier through a fair, transparent, and competitive tendering process, compliant with South African procurement regulations. The hospital requires high-quality items, likely for ongoing building maintenance requirements.

Scope of Supply

The tender covers the supply and delivery of the following quantities of specific items:

• 10 units – Paint Undercoat White Water Based (5 litre)
• 8 units – Plascon Cashmere Cuttlefish Wall & Ceiling paint (water-based)
• 10 units – Plascon Polvin Broken White Wall & Ceiling paint (5 litre)
• 10 units – Plascon Polvin White Wall & Ceiling paint (5 litre)
• 10 units – Lacquer Thinners (5 litre)
• 20 units – Roller Brush Mohair size 225mm
• 10 units – Epoxy Adhesive Grey (500ml)
• 10 units – Water-Based Wood Varnish Clear (1 litre)

You are required to quote for the full set of items. Bidders must state brand names of products offered. Goods must be delivered to the hospital location.

Technical Requirements

• Compliance: Products must conform to the detailed specification (given in Annexure A). A “yes/no” compliance declaration is required for each item on the specification form. The College reserves the right to reject non-compliant offers.
• Quality: Highest quality is required. Expired products (less than 6 months’ validity) are not acceptable; unused/second-hand items are rejected.
• SABS/SANS Approval: Bidders must provide proof that the items are approved to South African Bureau of Standards or South African National Standards (SABS/SANS) standards.
• Packaging & Delivery: Products must be suitably packed to avoid damage. Delivery costs must be included in the price (free to the delivery site). Delivery period must be specified by the bidder.
• Samples (Stage 5): Top three evaluated bidders may be requested to submit samples for physical inspection and quality verification. Samples will be assessed against the specification; non-compliant samples may lead to rejection or tender cancellation.

Skills & Qualification Requirements

Bidders must demonstrate competence in delivering these supply-type goods. Specific skills and administrative requirements include:

• Central Supplier Database (CSD) Registration: Must be an active registered supplier on CSD (with a valid registration number). Failure to provide a first-page CSD report will result in disqualification.
• Tax Compliance: Must provide a valid SARS PIN (or tax compliance status verified on CSD). Tax clearance must be in order for consideration; a valid tax invoice must be issued.
• BID / BEE Documentation: A B-BBEE certificate (or sworn Affidavit for exempt micro-enterprises) is required to claim preference points.
• Disclosure & Declaration: Must submit the SBD4 (Bidder’s Disclosure) confirming no conflict of interest with KwaZulu-Natal Department of Health staff or any state employee, and complete SBD6.1 (Preference Points Claim Form) to claim a specific goals score.
• Delivery ability: Must confirm the capacity to supply delivery. A poor previous performance record may affect awarding.
• Compliance with procedures: Bidders must fully complete official forms (cannot be retyped), avoid correction fluid, initial any alterations, and properly seal envelopes. All errors in calculations or prices may lead to disqualification.

Key Conditions & Preference System

• Validity: Quoted prices must remain firm for the entire 90 days validity period.
• Preference Points: The 80/20 system applies (80 points for price, 20 for specific goals). In this case, 20 points are awarded if the company is at least 51% owned by Black People (as defined in the BBBEE codes). Bidders must complete SBD 6.1 with evidence to claim these points.
• Penalties & Termination: Late delivery may be subject to daily penalty interest (at the prime rate) and potential termination for default. Restriction from doing business with the public sector can occur for up to 10 years for fraud or non-performance.
• Dispute Resolution: Sections cover mediation and legal jurisdiction in South African courts.

Evaluation Processes

The quotation will be evaluated in five (5) stages. Bidders must pass each stage to be considered:

1. Stage 1 – Administrative Compliance: Submission of all mandatory documents (proof of CSD, SBD forms, price pages) – complete and correctly filled.
2. Stage 2 – Capacity to Deliver: Assessment of failure to deliver history (e.g., prior non-delivery without valid reasons).
3. Stage 3 – Specification Compliance: Declarations that the products are as per specification.
4. Stage 4 – Price & Preference: Computation of the 80/20 preference point score (Price lowest, then specific goals).
5. Stage 5 – Objective Criteria: Samples may be requested from the top scoring bidders, and the quality assessment will determine the final award.

Notes on Unusual / Complicated Terms

• “Specific Goal” (Race): This goes beyond price and quality; it is a preferential procurement rule under the PPPFA that grants 20 points to bidders who are at least 51% black-owned. This is a standard public sector procedure for economic transformation, but it is critical in this tender as 20% of the evaluation points are entirely based on this ownership criterion.
• “Preference Points” (80/20 system): Not a discount, but an award method that allocates 80% of the score based on price formula and 20% on social objective (ownership). A bidder for § not black-owned will get zero points for specific goals, which is a hamper in competition.
• SBD forms: Standard bidding documents (SBD 4, SBD 6.1) are mandatory; they are used to declare conflicts of interest and to state claims for ownership points.
• Compulsory briefing: Not applicable to this tender (N/A).
• Multiple quotes: In the case of multiple bids from the same supplier, only the ones with the lowest compliant will proceed.

No contact details or download instructions included, as directed.