Tender Summary: Visitors Chairs with Arm Rest

Objectives

The primary objective is to procure durable, comfortable, and aesthetically appropriate visitor seating for Port Shepstone Hospital. The institution aims to secure a reliable supplier who can deliver furniture meeting strict safety, quality, and comfort standards while complying with national preferential procurement regulations designed to support historically disadvantaged and South African-owned enterprises.

Scope

• Item: Medium-back visitor chairs with armrests
• Quantity: 45 units
• Delivery Destination: Port Shepstone Hospital, KwaZulu-Natal
• Contract Duration: One-off supply and delivery
• Quotation Validity: 90 days from closing date
• Evaluation Structure: Four-stage sequential assessment: (1) Administrative & mandatory compliance, (2) Delivery capacity verification, (3) Specification adherence, (4) Price and preference point scoring.

Technical Requirements

• Dimensions & Colour: Medium back height; available in burgundy or black
• Upholstery & Finishing: Fabric covering with all edges neatly finished
• Frame & Construction: Secure metal frame supporting a comfortably padded seat and backrest, fastened using metal brackets, screws, and bolts
• Safety & Stability: Integrated armrests and rubber stoppers fitted to each leg to prevent uncontrolled movement
• Certification: Mandatory submission of SABS/SANS proof of certification or equivalent recognised quality documentation
• Product Condition: New and unused only; items must retain a minimum validity period of six months upon delivery

Skills & Compliance Requirements

No specialised technical or engineering skills are required. Bidders must demonstrate standard commercial supplier capabilities and documentary compliance, including:

• Proven delivery track record, evidenced by providing at least one previous order and corresponding delivery note from a private or public health facility
• Active registration on the Central Suppliers Database (CSD) with verified compliance
• Current CIPC company registration documents
• BBBEE status verification certificate or sworn affidavit (for EMEs/QSEs)
• Valid tax clearance status supported by a SARS PIN
• Ability to accurately complete official government quotation forms using original signatures, without retyping or altering pre-printed sections

Notable Terms & Conditions

• 80/20 Preferential Procurement System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic goals. The specific goal awards full points to promote South African-owned enterprises. Bidders must submit BBBEE certificates and CIPC documents to claim these points.
• Delay Penalties: Late deliveries trigger financial deductions calculated daily at the current prime interest rate applied to the value of the delayed goods.
• Performance Security: Successful bidders may be required to provide performance security (e.g., irrevocable bank guarantee or certified cheque) within thirty days of contract notification.
• SAHPRA Licensing Requirement: Bidders must submit a licence from the South African Health Products Regulatory Authority authorising manufacture/wholesale/distribution of medical devices. Although visitor chairs are not typically classified as medical devices, this remains a mandatory administrative checklist item within the provincial health procurement framework.
• Gatekeeping Evaluation Model: The tender employs a strict pass/fail compliance model. Failure at any of the first three evaluation stages results in immediate disqualification, preventing the quotation from reaching the price evaluation phase.