Objectives

The procurement aims to secure two distinct municipal contracts: the supply and delivery of twelve visitor chairs, and the execution of comprehensive building renovation works at Ward 53. Both tenders seek qualified service providers capable of delivering specified goods and construction services in strict compliance with municipal quality standards, health and safety regulations, and preferential procurement policies.

Scope of Work

• Visitor Chairs: Supply and deliver twelve units matching specific ergonomic and durability specifications.
• Building Renovations: Execute a multi-trade renovation project comprising: dismantling and clearing collapsed roof structures; repairing damaged brickwork and plaster; installing galvanised IBR roof sheets on pine purlins and trusses with insulation; fitting seamless gutters, downpipes, and fascia boards; installing a suspended gypsum ceiling system; replacing water-damaged laminated flooring with protective underlay; mounting aluminium Venetian blinds across designated rooms; installing chrome-plated locksets; preparing and painting internal and external walls, skirting, doors, and frames; replacing boardroom and bathroom doors; installing timber dado rails; and ensuring daily site cleanup and safe waste disposal.

Technical Requirements

• Chairs: Black powder-coated sleigh base, polyurethane armrests and back, 620mm seat height, full PVC/vinyl upholstery, 110kg weight capacity. Shortlisted suppliers may be required to submit a physical sample or product brochure within 72 hours of request.
• Renovations: Mandatory minimum CIDB Grade 1GB registration, subject to verification during scoring. A fully completed returnable price schedule is required; unpriced contingency lines will render the submission non-responsive. A comprehensive Health & Safety file must be provided. All quoted rates are deemed all-inclusive, covering materials, labour, equipment, and site security until formal handover. Work must adhere to weekday operating hours (08:00–16:00); after-hours or weekend work requires prior written approval. A detailed project programme must be submitted within three days of appointment.

Skills Requirements

• Chairs: Demonstrated capability in furniture sourcing, logistics coordination, and reliable delivery services.
• Renovations: Valid trade test certificates for Carpenters and Painters are compulsory. Providers must possess proven experience in structural repairs, roofing, ceiling and flooring installations, painting, and joinery. Competence in managing site operations, enforcing health and safety protocols, coordinating subcontractors, and utilising local ward-based labour is essential.

Key Terms & Explanations

• 80/20 Preferential Procurement System: An evaluation method where eighty percent of the score is based on price and twenty percent on developmental goals, prioritising historically disadvantaged enterprises while maintaining minimum quality thresholds.
• Compulsory Contingency Line Item: A mandatory 10% budget allocation for unforeseen site conditions. This amount is deducted from the final contract value if the contingency is not utilized.
• CIDB Grading: The Construction Industry Development Board classification system that assesses contractors based on financial risk, project complexity, and past performance. Grade 1GB indicates suitability for low-risk, straightforward construction projects.
• EPWP Certificates: Documentation required for projects valued at R30,000 or more, verifying compliance with the Expanded Public Works Programme through recorded job creation and local labour utilisation.
• GP GCC 2010: The General Conditions of Contract for Government Construction Works, governing execution, variations, payment schedules, and termination procedures.
• Submission Protocol: All responses must be filed electronically via the municipal online portal; fax submissions are invalid. Pricing must remain valid for thirty days and include VAT. Award is contingent upon successful registration on the municipality’s supplier database.