Tender Summary: Wall Banners

Objectives

The primary objective is to procure durable, high-quality promotional banners for use during official functions, awareness campaigns, and events at the KwaMashu Community Health Centre. The procurement supports institutional branding, public communication, and service delivery visibility while complying with provincial supply chain management frameworks.

Scope

The contract is a once-off supply and delivery agreement covering the following items:

• One (1) Telescopic Banner
• Two (2) Pop-Up Banners
• Two (2) Pull-Up Banners
• Standard Wall Banners (quantity as per final schedule)

All goods must be delivered to the designated health centre facility. The quotation validity period is ninety (90) days, and the contract period is fixed as a single delivery event.

Technical Requirements

Bidders must adhere to the following specifications and quality standards:

• Branding & Design: All banners must feature the official provincial health logo, mandated corporate colours, and the approved institutional slogan. Printing must be sharp, fade-resistant, and professionally aligned.
• Telescopic/Feather Banners: 4000mm height × 700mm width. Constructed from 100% polyester flag material with full-colour digital printing. Must include heavy-duty poles and ground spikes for outdoor stability.
• Pop-Up/A-Frame Banners: 2000mm width × 1000mm height. Manufactured from poly-film with double-sided digital printing. Engineered for rapid, tool-free deployment.
• Pull-Up/Roll-Up Banners: 2000mm × 850mm. Must utilise non-curl material to maintain a flat, wrinkle-free display surface.
• Condition & Quality: All items must be brand new, unused, and free from manufacturing defects. Second-hand, refurbished, or damaged goods are strictly prohibited. Products must meet high-quality standards and comply with applicable South African National Standards.
• Packaging & Delivery: All transportation, handling, and delivery costs must be included in the quoted price. Packaging must protect items from moisture, impact, and environmental exposure during transit.

Skills & Capability Requirements

Although not explicitly itemised, successful bidders must demonstrate:

• Proven expertise in large-format printing, graphic layout, and custom banner manufacturing.
• Ability to accurately reproduce official departmental logos, colour codes, and typography without distortion.
• Established logistics and fulfilment capacity to guarantee timely, one-off delivery to the specified site.
• Administrative capability to compile and submit all mandatory statutory documentation, including CSD registration, tax compliance verification, and prescribed declaration forms.

Key Procurement Terms & Clarifications

The tender incorporates standard public sector procurement mechanisms that require careful compliance:

• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for specific socio-economic goals. The 20 points are exclusively allocated to enterprises physically registered and operating within the Ethekwini District to stimulate local economic participation.
• Mandatory Statutory Forms: Bidders must complete the Bidder Disclosure form (SBD 4) to declare any personal or familial relationships with state employees, and the Preference Points Claim Form (SBD 6.1) to substantiate district-based goal claims with proof of registration.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, subsidiary, or director-linked entities to artificially influence pricing or preference allocation is strictly forbidden and constitutes fraud, resulting in immediate disqualification.
• Performance Security & Penalties: Failure to deliver within the agreed timeframe triggers daily financial penalties calculated at the current prime interest rate. The purchaser reserves the right to terminate the contract for default, impose up to ten-year trading restrictions, or source substitute goods at the supplier’s expense.