Tender Summary: Wall Banners

Objectives

The primary objective is to procure and deliver high-quality promotional banners for use during official functions and public health events at the designated community health centre. The procurement supports institutional branding, enhances event visibility, and ensures consistent communication of provincial health messaging, while complying with South African public sector procurement legislation.

Scope

This is a one-off supply contract covering the design, manufacturing, and delivery of nine (9) banner units. The scope encompasses:

• One (1) standard wall banner
• Four (4) telescopic banners
• Two (2) pop-up banners
• Two (2) pull-up banners

All items must be manufactured, packaged, and delivered to the procuring facility. Delivery costs must be fully incorporated into the quoted price. The contract validity period is ninety (90) days from the closing date, with performance expected upon award notification.

Technical Requirements

Bidders must strictly adhere to the following specifications and compliance standards:

• Branding & Design: All banners must accurately reproduce the official provincial health logo, crest, and approved slogans. Visual templates dictate specific colour palettes (green/gold), vertical text alignment, and layout structures.
• Telescopic Banners: Dimensions of 4000mm height by 700mm width. Fabricated from 100% polyester flag material with full-colour digital printing. Must include heavy-duty poles and ground spikes for outdoor stability.
• Pop-Up Banners: Constructed from poly twill material, digitally printed on both sides. Must be supplied with a protective carry bag for transport and storage.
• Pull-Up Banners: Dimensions of 2000mm by 850mm. Must utilise non-curl material to prevent edge deformation when deployed.
• Quality & Condition: All goods must be new, unused, and of high quality. Second-hand, refurbished, or expired products are strictly prohibited. Items must meet or exceed the stated specifications.
• Regulatory Compliance: Bidders must be registered on the Central Suppliers Database (CSD), maintain valid tax clearance status, and submit completed mandatory declaration forms. Preference points will be allocated to enterprises located within the specified district.

Skills Requirements

While no formal professional certifications are mandated, bidders must demonstrate the following operational capabilities:

• Large-Format Printing & Design: Proficiency in graphic design, colour management, and industrial-scale digital printing to ensure accurate brand reproduction and high-resolution output.
• Structural Engineering & Assembly: Knowledge of display stand mechanics, material tensioning, and hardware integration to guarantee durability and ease of deployment.
• Logistics & Supply Chain Management: Capability to coordinate secure transportation, handling, and timely delivery of oversized or fragile display equipment to the designated site.
• Public Procurement Compliance: Familiarity with statutory returnable documentation, preferential procurement scoring, and ongoing CSD/tax verification requirements.

Explanation of Unusual Terms

• Telescopic/Feather Banner: A tall, retractable vertical display system commonly used for outdoor events. It features a weighted or spiked base for wind resistance and extends vertically via a pulley mechanism.
• Pop-Up/Pull-Up Banner: Self-erecting display stands that fold into a compact base. They allow for quick, tool-free setup and are designed for repeated indoor use.
• Non-Curl Material: A specialized substrate chemically or mechanically treated to resist natural rolling or curling tendencies, ensuring the banner remains flat and taut when displayed.
• CSD & SBD Forms: The Central Suppliers Database is the national repository for verifying supplier legitimacy and tax compliance. SBD 4 and SBD 6.1 are mandatory statutory declarations for conflict-of-interest disclosure and preference point claims under South African procurement law.