Objectives

The primary objective is to procure two new wheelchairs equipped with drip stands and foot pedals to safely transport patients requiring intravenous therapy between wards and other hospital areas. The procurement aims to ensure patient safety, facilitate clinical transfers, and comply with provincial health standards while advancing socio-economic transformation through preferential procurement policies.

Scope

This is a once-off supply contract for two wheelchair units. Delivery must be completed within four weeks of contract award. The quotation validity period is ninety days, and the estimated contract value does not exceed five hundred thousand South African Rand, inclusive of all applicable taxes and delivery costs. The goods are required at GJ Crookes Hospital. Late submissions will be automatically rejected.

Technical Requirements

• Frame & Structure: Stainless steel frame with adjustable components and an adjustable backrest.
• Transfer Mechanism: Detachable or adjustable arms to facilitate safe patient movement.
• Operational Features: Integrated foot pedals and a reliable brake system.
• Capacity: Must safely accommodate both adults and children.
• Condition: Goods must be brand new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited.
• Documentation: Bidders must submit a colour product brochure confirming full compliance with the specification.
• Standards: Products should conform to relevant South African National Standards (SANS/SABS) where applicable.

Skills and Qualification Requirements

• Mandatory registration and active verification on the Central Suppliers Database (CSD).
• Valid tax clearance status or SARS PIN for compliance validation.
• Submission of a valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or a sworn affidavit.
• Completion of all mandatory Standard Bid Document (SBD) forms, including SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form).
• Proven operational and financial capacity to deliver within the four-week timeframe without a history of contractual default.
• Ability to honour warranty obligations and provide incidental services if required by the institution.

Key Terms and Conditions

80/20 Preference Point System: Evaluation allocates eighty points for competitive pricing and twenty points for specific socio-economic goals. Full points are awarded to enterprises that are at least fifty-one percent owned by Black people. Proof of ownership via the CSD report is required to claim these points.

General and Special Conditions of Contract (GCC/SCC): Standard legal frameworks governing delivery timelines, penalty calculations for delays (calculated using the current prime interest rate), warranty periods (twelve months post-delivery or eighteen months post-shipment), termination clauses, and dispute resolution procedures.

CSD Verification: The Central Suppliers Database serves as the official national registry for government suppliers. Failure to register or maintain active verification results in automatic disqualification.

Non-Responsive Bidding Criteria: Strict adherence to administrative compliance, mandatory documentation, and technical specifications is enforced. Missing any compulsory returnable document or failing to explicitly confirm specification compliance will result in immediate disqualification before price evaluation begins.