Objectives

The primary objective of this tender is to procure HVAC maintenance and service for Zone 3 at Victoria Mxenge Hospital, ensuring the proper functioning, safety, and compliance of the HVAC systems in specified hospital areas. The project aims to maintain high standards of health and safety, adhere to legal and regulatory requirements, and ensure continuous, reliable operation of critical hospital HVAC infrastructure.

Scope

The scope encompasses:

• Provision of HVAC servicing and maintenance in designated hospital wards and areas, including Family Clinic, A Ward, Medical Physics, Physio, Old POPD, PRU, and other specified zones.
• Attending scheduled service routines for various HVAC units such as air-cooled condensers, DX coils, water-cooled units, and associated controls across multiple locations within the hospital.
• Carrying out preventive maintenance, repairs, and minor upgrades as per attached schedules and BOQ specifications.
• Providing detailed reports on service activities, repairs, and any faults identified.
• Ensuring compliance with occupational health and safety standards, including submission of safety files and risk assessments.

Technical Requirements

The technical requirements include:

• Adherence to detailed specifications for each HVAC component and system listed in the tender documents.
• Completion of scheduled maintenance for specified units, including air-cooled condensers, DX coils, water towers, pumps, and controls.
• Provision of qualified artisans with valid CIDB registration, refrigeration and electrical artisan certificates, and relevant competency accreditation.
• Use of approved spare parts, components, and proprietary items as per the schedule.
• Completion of service reports, including detailed fault analysis, component replacement, and repair documentation.
• Compliance with health and safety regulations, including PPE provision, safety signage, site cordoning, and safety file submission.
• Preparation and submission of a comprehensive H&S plan and risk assessments prior to commencement.

Skills Requirements

The tenderer must demonstrate:

• Qualified HVAC artisans with CIDB registration (minimum CIDB 1ME or higher).
• Certified refrigeration and electrical technicians with relevant licenses and competency certificates.
• Experience in hospital HVAC systems, preventive maintenance, and repairs.
• Knowledge of occupational health and safety standards, including the Occupational Health & Safety Act, 1993, and Construction Regulations 2014.
• Ability to prepare detailed service reports, fault analysis, and safety documentation.
• Capacity to manage multiple sites and coordinate scheduled maintenance activities efficiently.

Summary

This tender seeks a qualified service provider capable of delivering comprehensive HVAC maintenance services in a hospital environment, ensuring compliance with all technical, safety, and regulatory standards, supported by skilled personnel and proper documentation.