Tender Summary: 3rd Floor Water and Sanitation Ablution & Kitchen Refurbishment

Objectives

The primary objective is to comprehensively refurbish the third-floor water and sanitation unit, encompassing ablution facilities and a kitchen area. The project aims to deliver modern, durable, and fully compliant infrastructure while adhering to municipal standards, health and safety legislation, and environmental guidelines. The municipality seeks a qualified contractor to execute the works efficiently, guarantee timely completion, and provide a twelve-month defects liability period post-handover.

Scope of Works

• Demolition & Surface Preparation: Remove existing vinyl flooring, carpeting, ceramic tiles, plaster, piping, and sanitary fittings. Prepare underlying concrete/brick surfaces for new screeds, plaster, or tile finishes.
• Ceilings & Partitions: Install suspended ceiling systems using approved acoustic panels (e.g., Everite Nutec) on exposed tee suspension grids, alongside internal partitions and access flooring.
• Carpentry & Joinery: Supply and fit built-in cupboards, rising internal door hinges, and security indicator bolts.
• Tiling: Apply ceramic and porcelain wall tiles (including herringbone patterns) and high-moisture-resistant floor tiles using approved adhesives, grouts, and brass dividing strips.
• Plumbing & Drainage: Install vitreous china back-to-wall WC pans with flush valves, fibreglass wash basins, 30mm granite worktops, and associated tapware and drainage connections.
• Glazing & Finishes: Mount copper-backed silvered mirrors with polished edges and chrome dome-capped screws.
• Preliminaries: General site establishment, management, insurance, and overhead costs calculated as a fixed percentage of the total project value.

Technical Requirements

• Licensing & Grading: Contractors must hold a minimum Construction Industry Development Board (CIDB) grading of 1GB. This grading certifies eligibility for medium-value civil engineering contracts. Electrical works require active registration with the Electrical Contractors Board (ECB), while plumbing works mandate registration with the Institute of Plumbing South Africa (IOPSA) or equivalent regulatory body.
• Regulatory Compliance: All works must comply with the National Building Regulations (NBR), South African National Standards (SANS 10400 for building construction and SANS 1200 for civil works), the Occupational Health and Safety Act, and the Compensation of Occupational Injuries and Diseases Act (COIDA). The contract is governed by GCC 2015, which outlines standard national treasury conditions covering risk allocation, variations, payment terms, and dispute resolution.
• Documentation & Statutory Declarations: Bidders must submit a valid Tax Compliance Status Verification PIN, Central Supplier Database (CSD) registration number, CIPC incorporation proof, and complete all mandatory MBD declaration forms (interest, past supply chain practices, independent bidding, and municipal fees).
• Pricing & Payment Terms: All quoted prices must be VAT-inclusive regardless of the bidder's tax vendor status. Payment will be processed within thirty days of receiving a certified payment invoice. A daily penalty of R500 applies for delays, with potential contract termination for consecutive failures to meet milestones.
• Preferential Procurement: Evaluation uses an 80/20 point system (80% price, 20% specific goals). Up to 10 points are awarded for Black Owned Enterprises (BOE) with ≥51% black ownership/management, and 10 points for enterprises operating within the Msunduzi Municipal jurisdiction. Proof must be submitted via CSD/CIPC verification or utility bills/lease agreements.
• Mandatory Site Engagement: Attendance at a compulsory site inspection and tender briefing is required. Late arrival results in automatic disqualification.

Skills & Experience Requirements

• Proven Project History: Tenderers must demonstrate successful completion of at least three similar office building repair and maintenance projects, supported by stamped completion certificates and verifiable client references.
• Project Management Capability: Submission of a detailed implementation plan, curriculum vitae for all proposed professional personnel, and a comprehensive schedule of resources (supervisors, skilled trades, plant, and equipment).
• Health & Safety Competence: Ability to develop, monitor, and enforce a site-specific Health and Safety Plan that includes hazard identification, risk assessments, and strict compliance with construction regulations.
• Financial & Administrative Readiness: Capacity to maintain tax compliance, manage accurate financial records, and operate a bank account under the exact legal name registered with SARS and CSD. No payments will be made to mismatched accounts.
• Quality Control: Strict adherence to manufacturer specifications for all materials, ensuring new components meet durability, moisture resistance, and aesthetic standards required for high-traffic public sanitation and kitchen environments.