Appointment of a Service Provider for Supply, Installation and 36 Months of Maintenance of R410a Aircons at Mpumalanga

RFP 41-2025C

2026-04-23 11:00

Tender Closed on: 2026-05-18 11:00

Air Conditioning, HVAC, Refrigeration and Heating, Repair, Service and Maintenance of Machinery and Equipment

Mpumalanga, Standerton

South African Revenue Service

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Tender Number: RFP 41-2025C
Department: South African Revenue Service
Tender Type: Request for Proposal
Province: Mpumalanga
Closing Date: Monday, 18 May 2026 - 11:00
Place where goods, works or services are required: SARS - Mpumlanga - SARS Standerton - Mpumalanga - 0000
Special Conditions: The non-compulsory briefing session will be held virtually via a Microsoft Teams meeting. Below are the details: Date: 23 April 2026 Time: 11H00 Microsoft Teams meeting Join: https://teams.microsoft.com/meet/36539005788442?p=wj5SiWLORac1HKt5wJ Meeting ID: 365 390 057 884 42 Passcode: Zo6pf6VH
ENQUIRIES:
Contact Person: SARS Tender Office
Email: [email protected]
Telephone number: 012-422-4078
FAX Number: 000-000-0000
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? NO
Briefing Date and Time: Thursday, 23 April 2026 - 11:00
Briefing Venue: MS Teams - Virtual session

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to supply, install, and provide 36 months of maintenance for R410a air conditioning units at various SARS offices in Mpumalanga. The aim is to ensure the proper, safe, and efficient operation of the air conditioning systems through comprehensive supply, installation, and ongoing maintenance services.

Scope

The scope of work includes:

  • Supply and delivery of air conditioning units, including installation and commissioning.
  • Provision of maintenance services over a 36-month period, covering:
    • Preventative maintenance (scheduled inspections and servicing).
    • Reactive maintenance (fault repairs and breakdown response).
    • Major and minor servicing of various types of air conditioning units (split, outdoor, console).
    • Replacement and installation of new units as required.

The services must adhere to relevant standards such as SANS 10147, 10173, and industry best practices, including routine inspections, cleaning, repairs, and reporting.

Technical Requirements

The technical requirements encompass:

  • Supply, installation, and commissioning of R410a air conditioning units.
  • Maintenance in accordance with manufacturer recommendations and South African standards.
  • Preventative and reactive maintenance, including scheduled servicing, cleaning, fault diagnosis, and repairs.
  • Specific service tasks such as cleaning filters, checking refrigerant levels, inspecting electrical components, and ensuring units are securely mounted and operational.
  • Response times for breakdowns: critical issues within 2 hours, less critical within 4 hours, and non-critical within 12 hours.
  • Regular reporting on performance, including monthly status reports and detailed maintenance logs.
  • Compliance with safety, health, and environmental regulations.

Skills Requirements

The tender mandates that the service provider and its staff possess:

  • Qualified and trained personnel with relevant certifications and experience in air conditioning supply, installation, and maintenance.
  • Knowledge of South African standards such as SANS 10147, 10173, and safety regulations under the Occupational Health and Safety Act.
  • Ability to perform preventative and reactive maintenance efficiently and effectively.
  • Competence in troubleshooting, fault diagnosis, and repair of R410a air conditioning systems.
  • Proper documentation skills for maintenance reports, logs, and compliance records.
  • Experience in handling refrigerants, including safe handling and leak detection.
  • Ability to respond promptly to service calls and adhere to specified response times.
  • Understanding of health, safety, and security procedures relevant to working on SARS premises.
This summary is AI generated. Download the tender documents for all the information.

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