Objectives

The primary objective of this tender is to appoint a service provider to supply and manage office accommodation and storage facilities for the NRCS in Cape Town. The selected provider will lease suitable premises that accommodate regional offices, laboratories, and storage of products for a period of nine years and eleven months. The office space must support approximately 50 employees, include necessary facilities such as reception, parking, security, and be accessible via public transport. Additionally, the provider must ensure the storage facilities are fit for purpose, secure, and compliant with relevant standards.

Scope

The scope encompasses:

• Provision of a Grade B or higher office building within 25 km of Cape Town CBD, with appropriate office and storage space.
• Fitting out the premises to NRCS specifications, including security, accessibility, and facilities for staff and visitors.
• Provision of laboratories, storage areas, and associated infrastructure as detailed in the technical requirements.
• Management of property maintenance, security, utilities, and compliance with health and safety standards.
• Relocation of existing equipment and furniture, and ensuring the premises are ready for occupation by 1 March 2027.
• Provision of parking, security systems, backup power, and communication infrastructure.

Technical Requirements

The technical specifications include:

Office Building

• Location: within 25 km of CBD, accessible via public transport, in a secure area.
• Building Grade: Minimum Grade B, with lift access to upper floors.
• Size: approximately 1645 m² of office space, including reception, meeting rooms, ICT rooms, staff areas, and document storage.
• Security: comprehensive access control, armed response alarm system, physical security guards.
• Parking: about 45 bays, including 2 for disabled persons, within access-controlled area.
• Utilities: separate metered water and electricity, 10,000L water reservoir, backup generator.
• Facilities: compliant ablutions, fire safety equipment, disabled access, and compliance with health and safety standards.
• Communication: provision for telecommunication lines, LAN, WAN, fiber optics, and server room with fire-resistant storage and air conditioning.

Storage Facility

• Location: same as office or within 15 km radius.
• Size: minimum 500 m², double volume, access-controlled, secure.
• Facilities: lockable, with adequate security, suitable for storing products and equipment.

Laboratories & Special Areas

• Legal Metrology, Food Industry, and other specialized laboratories with specific space, ventilation, drainage, and safety requirements.
• Relocation of existing laboratory equipment, including freezers, chillers, and testing apparatus.

Skills Requirements

The bidder must demonstrate:

• Proven experience in managing commercial property leases, especially Grade B or higher buildings.
• Capability to fit out and manage laboratory and specialized facilities according to detailed specifications.
• Technical expertise in security systems, backup power solutions, and communication infrastructure.
• Ability to coordinate relocation and installation of laboratory equipment and furniture.
• Compliance with health, safety, and environmental standards, including fire safety and disability access.
• Capacity to provide ongoing maintenance, security, and facility management services.
• Knowledge of legal and regulatory requirements relevant to government leasing and laboratory standards.