Appointment of an Event Management Service Provider for the City of Mbombela State of the City Address at Matsulu Community Hall

COM71/2026

See details below or the tender documentation

2026-06-17 11:00

Event Management Services, Event Logistics and Activations

Mbombela, Mpumalanga

Mbombela Local Municipality

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Mbombela Local Municipality Tenders

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Tender Number: COM71/2026
Department: Mbombela Local Municipality
Tender Type: Request for Quotation
Province: Mpumalanga
Closing Date: Wednesday, 17 June 2026 - 11:00
Place where goods, works or services are required: 1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Special Conditions: See bid document for special conditions
ENQUIRIES:
Contact Person: Sindisiwe Gwebu
Email: [email protected]
Telephone number: 013-759-2003
FAX Number: 013-759-2003
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint an experienced and qualified Event Management Service Provider to coordinate and execute the City of Mbombela's State of the City Address event at Matsulu Community Hall. The service provider is expected to deliver high-quality event coordination, catering, audio-visual, loud hailing, and transportation services to ensure a seamless and successful event.

Scope

The scope of work includes:

  • Provision of catering services for approximately 250 attendees, including lunch, beverages, and takeaway food containers.
  • Supply and management of audio technical services, including a public address system with specified minimum specifications and a sound technician.
  • Loud hailing services across designated wards in Matsulu (Ward 13, 27 & 28).
  • Transportation services for attendees and equipment to and from Matsulu Community Hall.
  • Coordination and seamless execution of the event on 26 June 2026, including setup, testing, and breakdown.

Technical Requirements

The technical specifications for the services include:

Catering

  • Lunch comprising pap, rice, beef stew, roasted chicken, vegetables, salad, and takeaway containers for 250 people.
  • Provision of still water (500ml) and soft drinks (300ml).

Audio Services

  • Public address system with 2 powered mid-high speakers with stands, a sound technician, and a microphone.
  • Sound system must be sufficient for indoor audience of approximately 350 people, assembled and tested at least one hour prior to the event.
  • Ensure clear, distortion-free sound quality and compatibility with broadcasting equipment.

Loud Hailing

  • Loud hailing services at specified wards in Matsulu (Ward 13, 27 & 28).

Transport Services

  • Transport for attendees and equipment to and from Matsulu Community Hall, including return trips.

Skills Requirements

  • Proven experience in event management, including coordination of large-scale events.
  • Demonstrated capability to provide catering services for large groups with relevant references.
  • Technical expertise in audio-visual setup, operation, and troubleshooting.
  • Ability to manage logistics and transportation efficiently.
  • Compliance with all legal, health, safety, and municipal requirements, including tax and municipal clearance.
  • Knowledge of procurement regulations and experience in working with municipal or government entities.
This summary is AI generated. Download the tender documents for all the information.

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