Appointment of an Event Management Service Provider for the City of Mbombela State of the City Address at Mjindi Community Hall

COM70/2026

See details below or the tender documentation

2026-06-17 11:00

Event Management Services, Event Logistics and Activations

Mbombela, Mpumalanga

Mbombela Local Municipality

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Mbombela Local Municipality Tenders

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Tender Number: COM70/2026
Department: Mbombela Local Municipality
Tender Type: Request for Quotation
Province: Mpumalanga
Closing Date: Wednesday, 17 June 2026 - 11:00
Place where goods, works or services are required: 1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Special Conditions: See bid document for special conditions
ENQUIRIES:
Contact Person: Sindisiwe Gwebu
Email: [email protected]
Telephone number: 013-759-2003
FAX Number: 013-759-2003
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint an experienced and qualified Event Management Service Provider to coordinate and execute catering, transport, public address system, and loud hailing services for the City of Mbombela's State of the City Address at Mjindi Community Hall. The goal is to ensure high-quality, seamless, and effective event delivery that meets the City’s standards and requirements.

Scope

The scope of work includes:

  • Provision of catering services for approximately 250 attendees, including lunch, beverages, and takeaway options.
  • Supply and setup of audio technical services, including a public address system with specified minimum specifications and a qualified sound technician.
  • Loud hailing services in specified wards (41-45).
  • Transport services for movement between designated points, including return trips.

The event is scheduled for 26 June 2026 at Mjindi Community Hall, and the service provider must coordinate all activities to ensure timely and quality delivery.

Technical Requirements

  • Catering: Food for 250 people, including specific menu items, served in take-away containers, with water and soft drinks.
  • Audio System: 2 powered mid-high speakers with stands, a sound technician, and a microphone. The system must be fully assembled and tested at least one hour prior to the event, with clear audibility for 350 indoor attendees.
  • Loud Hailing: Services covering wards 41-45, with specified quantities and locations.
  • Transport: Movement of personnel and equipment between specified locations, including return trips.
  • Additional: All equipment and services must meet the minimum specifications outlined in the tender documentation.

Skills Requirements

  • Proven experience in event management, including catering, audio-visual setup, and public address systems.
  • Qualified and experienced audio technicians capable of ensuring high-quality sound performance.
  • Ability to coordinate multiple service components simultaneously and adhere to strict timelines.
  • Knowledge of health, safety, and quality standards relevant to event management and public gatherings.
  • Capacity to manage logistics, including transportation and setup, efficiently and professionally.
This summary is AI generated. Download the tender documents for all the information.

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