Tender Summary: Construction of 05 Ablution Facilities and DLTC Building Refurbishment

Objectives

The primary objective is to deliver a comprehensive civil and building construction project comprising the erection of five standalone ablution facilities and the complete refurbishment of an existing DLTC office building. The municipality aims to upgrade public sanitation infrastructure while modernizing municipal office spaces to meet current operational, accessibility, and safety standards.

Scope of Work

The project encompasses a wide range of construction activities, including:

• Demolition & Site Clearance: Removal of existing structures, vegetation, and preparation of the site.
• Civil Works: Bulk excavation, trenching, backfilling, compaction, soil poisoning, underpinning of existing foundations, and stormwater/agricultural drainage installation.
• Structural & Architectural Works: Reinforced concrete footings, slabs, and columns; brickwork (including facebrick); block and lintel roof slabs; formwork; and structural steel/galvanized balustrades and gates.
• Building Envelope & Finishes: Waterproofing (10-year guarantee), prefabricated timber roof trusses with tile roofing, aluminium windows/doors, internal drywall partitions, suspended ceilings, plastering, and specialized floor coverings (porcelain tiles).
• MEP & Specialist Installations: Complete plumbing and drainage reticulation, sanitary fittings, glazing, painting, ironmongery, and coordination of direct contractor installations (e.g., PABX, security systems, computer cabling).
• External Works: Road base stabilization, paving, and landscaping allowances.

Technical Requirements

Bidders must comply with stringent technical, regulatory, and contractual standards:

• Contract Framework: The JBCC Principal Building Agreement (Edition 6.2, May 2018) applies. JBCC is a standard South African construction contract that defines the rights, obligations, and procedures for employers, contractors, and agents.
• Health & Safety Compliance: Full adherence to the Occupational Health and Safety Act (No 85 of 1993) and Construction Regulations 2003/2014. Contractors must submit a site-specific Health and Safety Plan, conduct risk assessments, maintain a health and safety file, and appoint competent specialists for high-risk activities.
• Quality & Material Standards: All materials and workmanship must meet relevant SABS/SANS standards. Waterproofing requires a 10-year manufacturer guarantee. Aluminium finishes require Qualicoat Class 1 powder coating with a 15-year warranty.
• Local Content Threshold: A minimum of 100% local production and content is mandated. This means every component, material, service, and labour hour used in the project must be sourced, manufactured, or performed within South Africa. Bids failing to substantiate this will be disqualified.
• Financial & Administrative Compliance: Valid CIDB registration (Grade 5 GB or higher) is required. CIDB is the national body that grades construction contractors based on financial capacity, plant, and experience. Other mandatory submissions include SARS tax clearance, CSD registration, VAT registration (if applicable), Workmen’s Compensation, Skills Development Levy, and UIF certificates. A performance guarantee equal to 10% of the contract value is required upon award.
• Pricing & Payment: Tenders must be fixed-price with no escalation claims. Preliminaries must be itemized and categorized into fixed, value-related, and time-related components for potential adjustments due to delays.

Skills & Personnel Requirements

The successful bidder must demonstrate proven experience and deploy qualified key personnel:

• Experience: Evidence of completing at least three similar construction projects valued at R5,000,000 or more each. Reference letters and completion certificates must be provided.
• Key Management: A Contracts Manager and Site Agent are required, both holding NQF Level 6 qualifications in Civil Engineering or Construction Management, with a minimum of three years’ relevant experience, and professional registration with SACPCMP or ECSA.
• Specialist Coordinators: A dedicated Mechanical, Electrical, Plumbing, and Fire Services (MEPF) Coordinator must be employed full-time on-site from the first-fix stage until practical completion to manage complex trade interfaces.
• Regulatory Appointments: The contractor must formally appoint competent persons for construction supervision, safety oversight, fall protection, scaffolding, crane operations, and electrical inspections as dictated by OHSA regulations.
• Community Engagement: Appointment of a Community Liaison Officer (CLO) to manage interactions with local business forums and ensure smooth site access and community relations.
• Labour Utilization: Unskilled labour must be prioritized from the local community. Skilled and key personnel may only be sourced externally if unavailable locally.