Objectives

The primary objective is to appoint a competent and compliant service provider to deliver a functional access road in Ward 02, ensuring adherence to municipal infrastructure standards, quality benchmarks, and project timelines while promoting socio-economic transformation through local participation.

Scope

The project involves the construction of a new gravel access road or the upgrading of an existing gravel road to blacktop standard. Scope includes earthworks, road formation, drainage installation, surfacing, and all associated civil engineering activities necessary to complete the road infrastructure. Bidders must demonstrate proven capability in delivering similar road construction or upgrading projects.

Technical Requirements

• Mandatory registration on the Central Suppliers Database (CSD) with attached proof of registration.
• Submission of prescribed Municipal Bid Documents (MBD 4, 5, 6.1, 8 & 9) and a Board-of-Directors-signed Certificate of Authority.
• Detailed construction methodology presented as a Gantt chart, clearly outlining activity sequencing, critical path, plant and labour deployment schedules, and cash flow projections.
• Proof of ownership or certified commitment letters for all specified heavy plant and equipment (Tractor Loader Backhoe, Motor Grader, Water Tanker, Tipper Trucks, Smooth Drum Roller, Excavator, and Grid/Pad foot Roller). All listed machinery must be secured for the full project duration.
• Compliance with the 80/20 preference point system, with a mandatory minimum threshold of 50% across every evaluation segment to maintain responsiveness.

Skills Requirements

• Company Experience: Minimum of three completed projects involving new gravel access roads or gravel-to-blacktop upgrades. Bidders with five or more completed projects receive maximum points; fewer than three results in zero points.
• Site Agent: Must hold a National Diploma in Civil Engineering, Quantity Surveying, or Project Management. Points are awarded based on years of relevant experience completing similar projects (10+ years, 5–9 years, or 0–4 years).
• General Foreman: Must possess an NQF Level 4 qualification in Civil Construction, with experience points allocated using the same tiered structure as the Site Agent.
• All submitted qualifications, certified copies of certificates, and CVs must be valid as of the tender closing date.

Key Terms & Explanations

• CIDB 6CE: A Construction Industry Development Board contractor grading indicating the technical and financial capacity to execute civil engineering works within a specific project value range.
• MBD Forms: Standardized Municipal Bid Documents used for statutory compliance, financial declarations, tax clearance, and bidding procedure validation.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to socio-economic goals, including ownership by South African citizens and geographic proximity to the municipality.
• Certificate of Authority: A formal board resolution authorizing a specific individual to legally sign tender submissions, contracts, and related agreements on behalf of the bidding company.